Human Resource Administration Assistant TopFloor Limited

We are currently looking for a detail-oriented and highly organized Human Resource Administration Assistant to join our team. As an HR Administration Assistant, you will work closely with the HR team to provide administrative support in various HR functions, including recruitment, onboarding, employee records management, and HR policy administration.

Key Responsibilities:

• Assist with the recruitment process, including posting job advertisements, reviewing resumes, scheduling interviews, and coordinating candidate evaluations.
• Conduct initial screenings of candidates, including conducting phone interviews and reference checks.
• Coordinate all aspects of the onboarding process for new hires, including preparing offer letters, setting up employee files, and conducting orientations.
• Maintain accurate and up-to-date employee records, including personnel files, benefits enrollment, and timekeeping records.
• Assist with HR policy administration, including updating and maintaining employee handbooks and other HR documents.
• Assist with employee benefits administration, including registration, changes, and terminations.
• Support HR projects and initiatives as assigned, including employee surveys, performance management programs, and training and development initiatives.
• Provide general administrative support to the HR team, including filing, data entry, and document management.

Desired Skills, Qualifications and Experience:

• Must align to TopFloor Values (People Development, Integrity, Team Work, Professional and Quality Service, Flexibility and Team Work).
• Diploma in Human Resources or equivalent. Bachelor’s degree in Human Resources or a related field is a plus.
• Minimum of 1 year of experience in HR administration or related role.
• Must be a compliant member of ZIHRM
• Strong knowledge of HR practices and procedures.
• Proficient in MS Office applications, particularly Excel and Word.
• Detail-oriented with excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to multitask and prioritize workload effectively.
• Experience with HRIS systems like SAGE, Belina, Dove is a plus.
• Ability to work well in a team environment.
• Must possess public speaking and presentation skills to facilitate various presentations to different levels of management in and outside TopFloor.
• Demonstrable professionalism and focus on service.