Job Description
We are seeking a highly organized and proactive female Personal Assistant to support our Chief Executive Officer (CEO). This role involves managing the CEO’s schedule, handling communication, preparing reports and presentations, and ensuring the smooth execution of day-to-day activities. The ideal candidate will excel in administrative support, demonstrate discretion with sensitive information, and contribute to the efficiency of the executive office.
Key Responsibilities
– Manage the CEO’s calendar, schedule meetings, and appointments, including sending virtual meeting details and reminders to ensure efficient use of the CEO’s time.
– Attend meetings, take comprehensive notes on key takeaways, action items, and follow-ups.
– Handle incoming and outgoing communications, including phone calls, drafting emails, and managing the CEO’s email inbox.
– Conduct research, analyze data, and prepare reports or presentations to support decision-making and strategic planning.
– Provide general administrative support such as managing expenses, handling minor accounting duties, processing invoices, ordering office supplies, and performing other administrative tasks as needed.
– Organize and maintain electronic documents and records, ensuring they are accurate, current, and easily accessible.
– Maintain confidentiality and handle sensitive information with discretion, both professional and personal.
Requirements and Skills:
– Full Grade 12 certificate.
– Certificate in Secretarial and Office Management.
– At least 3 years of experience as a Personal Assistant to a senior executive.
– Strong understanding of office management systems and applications.
– Exceptional planning and time management skills.
– Excellent verbal, written, and proofreading skills.
– Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
– Demonstrated discretion and confidentiality.
– Outstanding attention to detail, especially in managing calendars and written communication.
– Highly organized, capable of meeting deadlines, and self-motivated to work independently.
– Strong judgment in setting and meeting priorities while managing multiple tasks and assignments effectively.
If you are a detail-oriented female professional with a talent for executive support and a commitment to maintaining confidentiality, we invite you to apply. Join our team and contribute to the success of our CEO and organization!
To apply for this job email your details to mandahillceo@bidata.co.zm
Closing Date : 25th September, 2024.
