Administrative & Operations Executive (Aoe) Rhodes Park School

COMPANY BRIEF:

Rhodes Park School is a leading private educational institution in Zambia and has been serving Lusaka Parents Since 1960s. We offer kindergarten to high school (K-12) classes that follow local and international syllabi.

As an equal opportunity employer, Rhodes Park School currently has a large work force of about 160 employees entrusted with carrying out academic, administrative and support functions. We now require the services of suitably qualified professionals to fill the following available vacancies in our Administration and Operations Department.

DEPARTMENT & LOCATION: Administrative & Operations, Lusaka

POSITION # 1:

ADMINISTRATIVE & OPERATIONS EXECUTIVE (AOE)

JOB PURPOSE & DIRECT REPORTING:

The main function is to provide supervisory management and leadership to assigned Admin Team Members by working closely with the Administrative Manager to whom she/he reports directly and is an assistant and to drive planning and coordination of operations as support services to ensure whole company functional areas are running smoothly in achieving the Department and Company’s goals and objectives.

KEY RESPONSIBILITIES:

Besides other duties and responsibilities that include those detailed under the Job Description, you will be responsible for:

• Overall maintenance and Safeguarding of the physical Company facilities and properties in a condition of operating excellence and safety so that full use of them may be realized at all times
• Various Works project execution, ensuring that planning, material acquisition, human resource identification and execution is within the scope of the works, and contributing to systems and process innovation to achieve appropriate project management
• Conduct regular operational reviews and audits for preventive maintenance.
• Devising and Maintaining workflows whilst implementing cost reductions and developing reporting procedures, etc.
• Ensure resource assignment, work allocation, training development and performance management of subordinate Team members are completed in a timely manner
• Interpreting and operationalizing the objectives, vision and mission of the Company
• Set operational goals to meet or exceed performance expectations
• Supervise all the staff designated under your office to ensure they perform to meet required standards in line with company guidelines
• Responsible for scheduling and assigning operational work under your office, setting priorities, and directing the work of your Team
• Prepare and administer the budget for Repair and Maintenance works.
• Enhance the flow of information within the Company to facilitate other business operations on matters related to your office, and communicate with management teams to confirm the execution of company processes
• Develop and implement plans to improve operational effectiveness and efficiency as support services
• Any other tasks within the realm of the job as may be assigned from to time

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s Degree in Business Related Fields such as – Business Administration, Operations Management, Economics, Project Management, etc.
• Has to experience in a supervisory position.
• Minimum of 2 years work experience.