Finance Officer Lifeline/Childline Zambia

Reporting to: Project Director

Duties, Experience, Academic Qualifications and Skills

Position Description

The Program Finance Manager reports to the Project Director.

The successful candidate will have finance and accounting experience, a collaborative team work orientation and a desire to be part  of a fast-paced, growing organization.

This role is an opportunity to build on demonstrated accounting skills and gain experience working both independently and collaboratively across global teams.

Responsibilities

Management

• Supervise approximately 1 finance employee, ensuring results by setting expectations, coaching and mentoring employees; planning, monitoring, and appraising performance.
• Protects operations by keeping financial information and plans confidential.

General Accounting Functions

• Act as a backup for tracking and payment of accounts payable to vendors.
• Oversee the preparation of monthly invoices as needed and monitor accounts receivables collection.
• Support Month End close process for designated entities.
• Monitor and review time and expense reports submitted by staff.
• Ensure accounting activities are recorded accurately in appropriate systems.
• Provide ongoing systems support to maintain the general ledger system.
• Provide project and business development inputs for corporate budget analysis.
• Support project-related audits.

Financial Planning, Forecasting and Reporting

• Develop and analyze annual financial plans and forecasts.
• Model probability-adjusted growth projections based on proposals submitted to funders.
• Monitor, analyze and evaluate financial management of Lifeline/Childline Zambia against budget and growth objectives on a monthly basis.
• Prepare monthly summary project budget reports, showing expenditure versus plan and projections across all projects, for review with the Project Director and Gender Advisor.

Financial Reporting and Audit

• Support preparation of year-end financial reporting.
• Support internal and external annual tax processes.
• Support internal and external annual audit processes.

Other Duties as Assigned

• In consultation with proposal teams, prepare and review proposal budgets to ensure strategic alignment with

Lifeline/Childline Zambia objectives.

• Ensure appropriate cost recovery from funders for indirect costs.
• Assist in the development of short- and long-term financial plans for programs, monitor progress, and assure adherence and evaluate performance.
• Prepare and update project budgets on a monthly basis, including actual expenditures and projected accruals, for review with project managers.
• In consultation with project managers, track deliverables and payment milestones.
• Utilize reporting to identify project-related risks and review solutions with project managers.
• Confirm that all project invoices are submitted in alignment with contract requirements.
• Follow up on past-due invoices to promote positive cash flows.
• Assist with contract close-out reports and procedures.
• Provide special financial reports as needed based on project deliverable requirements.
• Support cost share reporting as required for individual projects
• Travel to in-country project locations to support reporting, capacity building, proposals, audits or special projects.

Qualifications and Experience

• ACCA Full
• Advanced Diploma in Accounting, ZICA, or related field preferred.
• Registered member of ZICA
• 3 years of relevant working experience within the development sector (preferably the Health NGO sector) The due date for the applications is 31st January 2022. ,