Office Manager & Admin Assistant PMC Zambia

WHO ARE WE?

We are a Creative Brand Communications & Advertising Solutions’ company born out of the need to create local Brand Idols, through proper positioning and brand differentiation to shift paradigms in our locality. PMC’s efforts of growing clients’ brands is underpinned by its focus on a convergence point of various strategies i.e. marketing strategy, brand, communication and channel strategies.

Our creative originality and communication relevance is based on proper understanding of the consumers, how the consumers relate to brands and the consumers’ consumption patterns of media.

WHERE ARE WE FROM?

PMC as an idea, was first established in Cape Town in 2004 as a non-conventional media company that later on expanded to Johannesburg as a TTL (Through The Line) advertising and creative brand communication agency and then came to Zambia In 2014.

We are on the lookout for brave, creative and bright individuals to join our agency.

POSITION: OFFICE MANAGER & ADMIN ASSISTANT

JOB DESCRIPTION:

• Responsible for the efficient functioning of an office on a day-to-day basis through a range of administrative, financial and managerial tasks. .
• Organising meetings and managing databases
• Managing Front Desk and administrative tasks
• Undertake occasional receptionist duties
• Booking transport and accommodation
• Organising company events or conferences
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of administrative staff ()
• Managing office budgets for projects
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Using a range of software packages
• Attending meetings with senior management
• Assisting the organisation’s HR System by keeping personnel records up to date, arranging interviews and so on.

QUALIFICATIONS:

• Bachelor’s degree in business administration, communications, or a related field
• 2-5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organisational and time management skills and ability to prioritise
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office (EXCEL, WORD & POWERPOINT)

Female candidates are strongly encouraged to apply

NB: Due to the nature of the industry, you will sometimes be required to do some assignments outside your scope of work.