Procurement Assistant

Job Posting

: May 17, 2022, 11:57:43 AM

Closing Date

: May 30, 2022, 11:59:00 PM

Primary Location

: Zambia-Lusaka

Organization

: AF_ZMB Zambia

Schedule

: Full-time

OBJECTIVES OF THE PROGRAMME

CSUs have been established to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations and transactions in ERP system

DESCRIPTION OF DUTIES

Receives and reviews purchase requests for goods and services for clarity, compliance, detail, completeness; Compiles lists of sources of procurement, request for quotations and proposals for bids; Performs analysis of responses and information contained in quotations or proposals; Requests for Price Estimate (RPE) when using the Procurement Module of GSM; Tracks requisitions and updates procurement tracker; Responds to Requestors and Suppliers enquiries about status of orders, charges and cancellations; Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite, IT equipment, etc.; Oversees the Travel and Events management of WCO within and outside the country; Oversees fleet management, planning and monitoring fleet movements and overseeing the maintenance of vehicles; Liaises with counterparts in the Regional Office, HQ/Geneva and brings any problem that might need support of GSC; Ensure accuracy of entries by checking information registered in the CSU Fixed Assets Register; Administrate sale of Assets not in use in accordance with WR approval; Supervise physical verification of all WHO Assets and reconcile them against the Fixed Asset register. Prepare discrepancies report for management control and financial decision purposes; Coordinate the transfer of assets and ensure that this is reflected in the central fixed assets; Supervise the disposal of obsolete assets and ensure that assets are disposed off in the best interest of the Organization and that records are updated in the Fixed Asset Register.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent. Training in business administration and management procedures.
Desirable: Training in Procurement and Supply management in WHO or UN system . Higher education an asset.

Experience

Essential: At least8 years’ experience in general Procurement and Supply work.
Desirable: Experience purchasing in an ERP such as Oracle e-business environment; Import and Export Business

Skills

Ability to identify categories of supplies and equipment to facilitate procurement; To acquire a sound knowledge of policies, practices and procedures; Work with minimum supervision; Use systems pertaining to the treatment and processing of procurement e,g WHO GSM.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZMW 408,036 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.