Job purpose
The Supply Chain Officer will report to the Head Supply Chain and assist overseeing purchasing & supply activities and ensure that purchased items are both cost-efficient and of high quality. The Supply Chain Officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, vetting purchases, and maintaining accurate records.
Key responsibilities
- Leverage 260 Brands’ inventory management system to identify trends and purchase requirements for depleting stock
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company’s procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Consolidate all user department requirements for goods and services, and prepare an annual procurement plan for goods and services, which will also be updated on a quarterly basis;
- Ensure compliance with procurement procedures as per company policy
- Evaluate quotation/bids received and prepare evaluation documentation for procurement files, including recommendations of vendors.
- Prepare all vendors contract documents such as Local Purchase Orders (LPO);
- Follow up on orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments;
- Work closely with the Finance department to ensure timely payments to vendors for all contracts; as necessary escalate any issues that arise.
- Monitor supplier performance and follow up with vendors on performance issues as needed;
- Maintain a comprehensive filing system for auditable records for all procurement documentation;
- Assist the Supply Chain Manager to maintain the LPO tracking sheet and make sure it is updated on weekly basis;
- In collaboration with Finance and Operations units, assist in managing office inventory and ensure the inventory list is up to date.
- Maintain Procurement tracking tool
- Prepare Procurement status report for management reporting on a weekly basis
- Maintain Vendor database
- Monitoring pending deliveries & advise the users
- Advise users on the status of their PRFs
- Coordination with custom clearance for imports and exports
- Co-ordinate the Van and Tricycle Riders assigned to each Area Sales Rep
Key Qualifications & Requirements
- Grade 12 School Certificate
- Degree/Diploma in Purchasing & Supply, Business Management or a similar field preferred.
- 3 years of experience as a Supply Chain/Procurement Officer or in a similar position (FMCGs is an advantage).
- Proficiency in Microsoft Office and purchasing software.
- Strong communication and negotiation skills.
- Good analytical and strategic thinking skills.
- Supervisory and management experience.
- Attention to detail.
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