Administrative Assistant Silondwa Engineering Limited

Silondwa Engineering Limited invites applications from suitably qualified and experienced members of the public for the following vacant position:

ADMINISTRATIVE ASSISTANT (X1)

Job Purpose

To assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of superiors.

Main Duties

a) Receives visitors and points them in the right direction, answer inquiries, and create a welcoming environment

b) Organizes and maintains files and databases in a confidential manner

c)  Manages communication including emails and phone calls

d) Screens phone calls, redirects calls, and takes messages

e) Schedules appointments, meetings, and reservations as needed

f) Receives deliveries; sort and distributes incoming mail

g) Maintains and orders office supplies

h) Receives invoices and reviews for accuracy

i) Coordinates staff travel arrangements including transportation and accommodations

Education and Work Experience

a) Grade 12 School Certificate

b) Diploma or its equivalent in Business Administration or other related discipline

c) 1-2 years of clerical, secretarial, or office experience

Skills and Competencies

a) Proficient computer skills, including Microsoft Office

b) Strong verbal and written communication skills

c) High degree of attention to detail

d) Data entry experience

e) Working knowledge of general office equipment