Property Maintenance Assistant Zambia Institute of Chartered Accountants

EMPLOYMENT OPPORTUNITY

The Zambia Institute of Chartered Accountants (ZICA) is a self-regulated membership body, established under the Accountants Act of 1982 and as amended in the Accountants Act of 2008 has the primary mandate of regulating and promoting the accountancy profession in Zambia.

The Vision of ZICA is “A reputable leader in developing finance and business professionals”

Its Mission is “To protect public interest through the regulation of the accountancy profession to the satisfaction of stakeholders”

The Core Values of the Institute are:

“Integrity, Professionalism, Customer Centric, Accountability, Excellence, Innovation”

The Institute would like to recruit an outstanding, results-oriented and self-motivated; versatile and professional individual of high personal integrity with appropriate academic and professional qualifications and experience.

1. POSITION: PROPERTY MAINTENANCE ASSISTANT

PURPOSE OF THE JOB

The Property Maintenance Assistant is expected to be managing all ZICA properties in terms of Servicing and Repairing works. The Officer will be required to be offering technical services, monitoring and coordinating maintenance work, facilitating Property management services and coordinating procurement of services as well as general materials for office use. The Officer will be required to be preparing Management budgets for property management and facilitating a safe work
environment for all stakeholders.

REPORTING STRUCTURE

The Property Maintenance Assistant is accountable to the Director Finance Investment and Administration.

KEY RESPONSIBILITIES

Budget Preparations

Preparing draft budgets for all procurement of Services and Materials needed for specific established property work. Budget for Security Services and other office use materials.

In House Property Policy Formulation

In consultation with client departments and Management, develop the property Management policy document.

Security Management Services

Offering and executing all security management of the Office premises and offices in Liaison with the hired Security Firm;

Providing a Safe and Clean work environment

Promoting staff awareness of keeping the building and premises as a safe working place and promoting conditions of cleanliness all the time. Enforcing the Occupation Safety and Health Management at a work place;

Procurement

Facilitating all procurements through the Procurement office. The Procurement will be relating to the property, First Aid and any other procurement as may be guided by Management.

Staff Office placement

Providing Office Accommodation for employees

Contract Management

Drafting contracts and managing outsourced contractors’ performance and services level including but not limited cleaning and landscaping.

Support services

Providing the supportive role in the Directorate of Finance Investment and Administration

Record Keeping

Maintaining all records of works executed and pending works

Report preparation
Providing monthly, quarterly and annual reports

Planning

Conduct inspections and execute preventive security and maintenance plans.

KNOWLEDGE AND SKILLS

a) Education

Grade Twelve Certificate with 6 Credits, English, Mathematics and Science a must.

b) Academic Qualifications

Diploma in Electrical Engineering or Construction

c) Experience

5 years practical experience covering but not limited, Electrical Engineering, Construction.

d)Membership

The Prospective Employee should be a paid up member of EIZ

Skills Specification

Knowledge technical engineering or construction
Good interpersonal Relationship skills
Good working knowledge of computers;
Knowledge of Security Services will be an added advantage

Personal Attributes

Honest
Team Player
Ability to work without Supervision

NOTE:

1. Please do not attach certificates at this stage, clearly indicate narrations of your grades prevailing on your Certificates. On your CV, For Example: Grade Twelve Narration:-3 credits (English, Mathematics, History), 2 Distinctions (Commerce, Biology) etc.