Gantry & Tank Farm Supervisor RUBiS Energy Zambia

Job Description

Job purpose

• A Supervisory Position that ensures co-ordination of all yard operations regarding truck loadings and offloading.
• Provides operational support to the fuel depot by becoming the focal point of communication and information to drivers, gantry operators and contracted workers to ensure procedures are executed following appropriate control standards and complying with all company policies.

Duties and responsibilities

Stock Management:

• Conduct daily physical stock reconciliations in the depot and meter movement totalizers
• Responsible for accountability and clear movement records for seals at the depot
• Stock Reconciliation for Fuel and Additives stocks and Implement measures and monitoring of operational loss/gain to ensure targets by product are within approved limits:
• Petrol (PMS): -0.25%
• Gasoil (AGO): -0.10%
• Additive (UltraTec): -0.10%
• Documentation of product receipts ensuring all Product lost/gained during in transit is reported in time for follow up.
• Participating in product quality and quantity measurements and ensuring accuracy of records and adherence to procedure.
• Reporting of daily truck offloading and loading activities

Health, Safety, Security, Environment & Quality:

• Responsible for depot security and all plausible areas in the depot where product can be syphoned is locked and secured
• Responsible for depot opening and close down procedure is carried out effectively
• Ensuring Protective Equipment are always worn by all persons within the yard.
• Reporting of unsafe practices and working conditions.
• Reporting of unsafe and defective equipment within the area of responsibility.
• Ensuring adherence to the Drug and Alcohol policy by all persons accessing the depot.
• Participate in incident and accident investigations.
• Attend the Health and safety committee meetings and participate in the committee activities and closure of action items.
• Ensuring all new drivers are inducted on the depot rules and procedure before loading.
• Annual induction for staff and contractors operating on site with clear employee responsibilities outlined as per Rubis Process Safety Management System.
• Participating in depot equipment testing and Emergency Response activities as per the emergency response plan and schedule of activities.
• Ensure measures are implemented to avoid product spills during loading, offloading and product receipt operations.
• Attend all the scheduled HSEQ (Daily Toolbox, Staff meetings, Annual Safety meeting) and Security depot meetings or any other meetings as may be called by the Depot Manager and participate in the proceedings and implementation of agreed actions

Operational Excellence

• Conduct pre check use for equipment such as meters, pumps, ALL measuring equipment used in receipts storage and issues of product. No off specification or defective equipment should be used for any operation
• Record all receipts in the Receipts Register & all Issues in the Issue register
• Working and supervision of drivers including monitoring of the trucks to ensure compliance to company driving and safety procedures.
• Responsible for correct valve line up of tanks to and from gantry
• Sampling and laboratory testing of petroleum products.
• Gauging storage tanks and documentation
• Only authorized orders in Oracle by the Depot and Assistant Depot Manager and documentation are loaded.
• Checks all loading documents before loading to ensure matching of the approved order quantities, the right truck and adequate truck capacities.
• Follow up with truck queueing to ensure optimum depot utilization, barrier turnaround, queueing records and fairness in loading of participants’ trucks.
• Follow up on the loaded trucks to ensure safe parking while awaiting documentation and identification and reporting of causes of delays in releasing loaded trucks.
• Ensuring the depot is clean and proper housekeeping done on a day-to-day basis and reporting to the Assistant depot manager on any areas requiring further attention.
• Executing depot opening, depot shutdown procedures.
• Maintains strict quality and quantity controls on stocks and deliveries including losses/gains/re-grades and continually monitors the stock ownership position

Employee Management & Development:

• Providing guidance and leadership to the Rubis and contracted depot operators during day-to-day operations.
• Ensure staff and contractors within the yard fully and consistently comply with safety rules, administrative procedures and policies, environmental policies, and government regulations.
• Participate in training at work and task observation for Rubis depot operators.
• Participate in periodical physical conditions inspections, risk assessments and Major Accidents and Incidents Prevention inspections for the working areas and equipment including working out mitigation plans to close the identified gaps.
• Attend to any adhoc duties as may be delegated by the Depot Manager/ Assistant Depot Manager

Qualifications

• Minimum Diploma in Technical Field.
• Minimum 3 years experiences in Oil & gas industry
• Competence in Window based computer applications
• General SHE knowledge/training
• Must be able to work under pressure.

Working conditions

• Job sometimes requires working for long hours beyond the normal working hours, sometimes weekend/holidays when needed to maximize operations.
• Should be able to handle challenging support staff and some drivers who have not undergone through formal education

Physical requirements

· The job is physically demanding as it entails some of the following: Walking, and standing many hours, reaching with arms and hands to perform your tasks, Forklift operations, use of hands to grasp, handle, and lifting, balancing well enough while climbing up and down steps,