Accounts Clerk Allterrain Services (ATS) Group

VACANCY ANNOUNCEMENT
Africa’s leading facilities services provider is looking for dynamic and self motivated individuals with proven performance to fill Vacant Position under Kalumbila Project:

ACCOUNTS CLERK -X 01

PURPOSE: Your Primary operational duty is to support your Project accountant in overseeing ATS Camp and ensure it meets its operational targets in relation to operational performance targets, revenue, cost control and profitability.

QUALIFICATIONS AND PERSONAL ATTRIBUTES

• Minimum of a Certificate in Accounting/Finance related field (ZICA,ACCA or CIMA) one year experience will be added advantage.
• A good understanding of our business
• A working experience in commercial environment
• Good appreciation of tax and other statutory requirements
• Spreadsheet and Accounting software familiarization
• Demonstrable ability in Admin and Logistics support
• Track record of consistent competence and integrity
• Some experience in a catering or mining environment
• Logical reasoning and problem-solving skills
• Team player, loyalty and sincerity to the business
• Independent worker with little need for supervision

YOUR RESPONSIBILITIES

The Accounts Clerk will have the responsibility to assist the Project Accountant in taking accountability for managing the financial matters in the Project; this includes but is not limited to the following areas:

• Checking all sales invoices critically for accuracy, preparing accompanying Vat Sales Invoices, reporting any differences arising thereafter immediately and dispatching invoices to the Project Accountant
• Updating Debtors Balances as and when payment or new sales invoices are raised, and immediately informing the Project Accountant when payments are received.
• Managing the electronic expense claim form and ensuring all petty cash vouchers are completed correctly with needed supporting documents, appropriate signature and approval by all cash recipients and the Project Manager respectively.
• Conducting random cash count to ensure cash balances shown on expense claims agree at all times with the actual cash on hand. All discrepancies reported to the Project Accountant
• Liaising with materials department at all times to ensure all credit purchase invoices are correct and attached with all necessary Cufab documentations.
• Communicating detailed information on all cheque payments received to the Project Accountant.
• Providing all operational information requested through the Project Manager for use by the Finance department.
• Conducting random/spot checks on stock in the kitchen, stores, bar and shop, and reporting on findings to the Project Manager.
• Checking abnormal usage of critical materials in all departments to control waste.
• Assisting with daily cash-up and auditing compliance of cash-up procedures.
• Reporting any irregularities in the system with regards to prices, stock discrepancies or suspected pilferage and financial malpractices to the Project Manager.
• Auditing the MATS procedures for compliance by Project Manager and other user departments.
• Participating in monthly stock take in all departments, collating stock check documents and dispatching them timely
• Maintaining a reliable records management system for all site accounting transactions.