Procurement Oficer Mika Convention Center

JOB POSITION: PROCUREMENT OFFICER

DEPARTMENT: FINANCE

REPORTS TO: PROCUREMENT MANAGER

POSITION SUMMARY:

To identify the best supplier, after having thoroughly researched and investigated all factors in terms of quality, quantity, price, time and continuity, as well as providing an effective back-up service to deal with supplier problems.

DUTIES AND RESPONSIBILITIES:

• To be fully conversant with current market prices of all items required by the hotel or catering department.
• To select suppliers with great care by researching their background, establishing their credentials and their standing in the industry regarding their ability to match price and maintain deliveries.
• To visit supplier’s premises so that the quality of their products can be verified, also gaining visual proof of their operating standards.
• To listen carefully to the sales person to obtain as much information as possible, particularly with regard to new products.
•  To negotiate the terms of the agreement fairly, bearing in mind the price, quality and continuity of supply.
• To negotiate realistic discounts in terms of the above agreements.
• To maintain good interpersonal relations with suppliers, thus gaining the best possible service from them to the extent where they do a lot of the work for you.
•  To ensure that dealings are made with a senior person in the organisation, i.e. one who has the ability to make decisions.
• To ensure that the correct numbers of suppliers are appointed, in that, though streamlined, sufficient options are open, whilst keeping the number of authorised items in check.
• To ascertain the value of new products through quality testing and field trials.
• To maintain up-to-date records of all suppliers, their products and price lists.
• To keep an index of all supplies handled, with appropriate comments.
• To continuously review commodities and suppliers to ensure that the best possible agreements are in operation.
• To investigate supplier problems, take the appropriate action and follow up to ensure no similar problems are experienced.
• To investigate and action account queries promptly, when these are the result of price variances.
• To abide by company buying policies and procedures.

You will be expected to undertake any other assignments that management may require you to do from time to time.

PREREQUISITES:

• Must possess exceptional communication skills
•  Able to work long hours
• Be organized and have the ability to multitask
•  Have a professional demeanor at all times
•  Ability to handle tough  and challenging situations calmly

REQUIRED QUALIFICATION:

• Full Grade twelve Certificate
• Diploma in Purchasing and Supply or related field. Higher Education shall be an added advantage.
• Must be a Registered Member of the Zambia Institute of Purchasing and Supply.

REQUIRED EXPERIENCE:

• 3 to 5 years of Experience in the Similar Role.
• Must have worked in a fast paced multi dynamic environment.

Experience related to Hospitality or Construction  shall be a plus