Assignment Network- Operations Associate, MNTD PATH

Tracking Code12032

Job Description

***Assignment Network available – this position is open to internal candidates only.***

This assignment network is an in-house networking process to facilitate matching opportunities and people for short-term and low-percentage assignments. We now have a new position available through the assignment network.

Percentage time: 35%

Program/Division: MNTD, P&I

Location: Kaoma, Zambia

Start date: January 5^th, 2023

End date: March 25^th, 2023

Scope of Work

The MNTD team is looking for an operations associate to support the ATSB  Kaoma-based study team. The associate will travel to Kaoma to provide in-person support starting as early as January 2023. They will work closely with the US-based Trial Coordinator and the Lusaka and Kaoma teams to ensure that all study activities are completed on time and in accordance with study protocol, standard operating procedures, and PATH policies and procedures. Specific areas of critical support will include responsibilities as outlined below:

Responsibilities:

Provide oversight to ensure timely execution of Kaoma-based ATSB Operations in the follow areas in accordance with the ATSB Operations Manual, study protocol, standard operating procedures, and PATH policies and procedures:

• Routine review of daily, weekly, and monthly Operations requirements to ensure timely support to study workplans.
• Vehicle and fuel management:
  • Support assignment and tracking of staff and contract drivers and their vehicles (approximately 15-20 vehicles per day), ensure vehicle tracker is updated daily.
  • Ensure the correct number of vehicles are sent to and from Kaoma/Lusaka in accordance with monthly schedule.
  • Support monthly review meeting of vehicle usage.
  • Ensure the project fuel tracker is being accurately completed on a daily basis.
  • Ensure timely replenishment and retirement of fuel allocation to avoid depletion.
• Inventory and management of supplies:
  • Support monthly inventory of key commodities. Identify potential stock-out of key commodities in a timely manner to avoid stock-outs.
  • Support record keeping of stock request and distribution forms for each workstream.
  • Support monthly review meeting of supply management.
• Payments:
  • Support timely and accurate reconciliation of cash payments by ensuring timely and accurate submission of required documentation.
  • Support timely and accurate payment to personnel by ensuring timely and accurate submission of bank details and supporting documents.
• Proactively identify facilities or operations issues that threaten to delay or pause project activities. Work with the Lusaka, Kaoma, and US-based teams to solve problems and keep the project on time.
• Assist the Lusaka, Kaoma, and US-based teams in solving operational problems and overcoming challenges.

Required Skills and Experience

• Demonstrated experience implementing a work plan /activity plan with deadlines.
• Experience supporting project operations preferred (e.g., vehicle and/or fuel tracking, inventory/supply management systems, procurement, payments, etc).
• Strong sense of accountability and commitment to meeting deadlines.
• Demonstrated ability to track and manage multiple tasks and priorities simultaneously.
• Strong attention to detail and timelines.
• Experience volunteering or working in a low/middle income country; experience volunteering or working in rural sub-Saharan Africa preferred; experience volunteering or working in rural Zambia particularly relevant.
• Ability to work with a diverse team in-person and virtually.
• Proficiency in Microsoft Excel and Box.
• Excellent oral and written communication skills (English language).

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Job Location

Kaoma, Western, Zambia

Company Location

Kaoma, Zambia

Position Type

Part-Time