Procurement Officer Amref Health Africa Zambia

PROCUREMENT OFFICER ZAMBIA

Amref Health Africa is the largest international health development organisation based in Africa. Working with and through African communities, health systems and governments, Amref Health Africa’s vision is to bring lasting health change in Africa and is committed to improving the health of people in Africa by partnering with and empowering communities, and strengthening health systems. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and West Africa providing services to over 30 countries. Employing over 900 staff and with an annual operating budget of approximately $100 million, Amref Health Africa is a knowledge resource for donors and partners. For more information on Amref Health Africa, please visit www.amref.org.

Amref Health Africa in Zambia is inviting suitably qualified applicants for the position Procurement Officer to be based at the Head Office in Lusaka.

Procurement Officer (01)

Main purpose of the job

To provide technical leadership in the supply chain management in the organization in line with existing policies & procedures while enforcing transparency and accountability in the procurement process to ensure value for money for Amref Health Africa in Zambia.

Specific Key Responsibilities:

Responsible for the consolidation and implementation of organisational procurement plans;
Development & implementation of Service Level Agreements (SLA) for provision of goods & services and training of the end users.
Ensure compliance with Amref procurement principles, standards, and policies; donor regulations; and local statutory requirements.
Manage the procurement process of goods, services and civil works in line with existing Policies and procedures.
Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications
Ensure procurement of goods, services and works is done within the prevailing market prices
Manage communication with the vendors and internal stakeholders on the delivery schedules
Support development and establishment of standards and specifications for the procurement of goods and service
Oversee all logistical aspects of movement of goods and services to various destinations points
Fast tracking delivery of all procurements putting emphasis on emergency procurement
Ensure that all frameworks are re-procured at least every two years and while ensuring best value for money
Ensure all frame agreements are embedded in the ERP
Lead in prequalifying suppliers, developing and maintaining an up to date supplier database
Managing contracts with suppliers of goods and services with particular close oversight of Fast-Moving Goods.
Review supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal
Coordinating the disposal of obsolete assets and stocks bi-annually
Advising the Procurement committee on disposal methods and procedures
Develop procurement procedures by laws in line with the master procurement manual
Ensuring proper understanding and adherence to donor and Amref Health Africa rules and regulations across all field Offices
Ensure the functionality of E-Tendering module and mapping of contract management in ERP
Train staff on the use of ERP and on general best practise on procurement
Training the end users on existing policies and procedures and any new updates
Organising for supplier forums on expectations of Amref Health Africa
Supporting improvement of workflows in countries
Providing advice and guidance for effective and efficient implementation of procurement plans
Lead in the maintenance and control of stocks inventory
Developing and overseeing the effective working of the stores management system
Updating records of new assets acquired for purposes of insurance
Preparing of stock take schedules biannually and annually at the main office and all field offices
Prepare prequalification and tender documents, receipt of bids and analysis
Participating in Procurement committee activities and meetings and act as its secretary/Alternate ex-officio to Procurement committee
Preparation of Tender documents to be presented in Procurement Committee
As a secretary of the evaluation committees, advises on procedures
Preparing monthly and quarterly procurement reports to track procurement efficiency
Prepare supplier performance reports as required
Supervise, mentor, manage and motivate staff for optimal performance
Requirements and Qualifications

1.Education

Bachelor of Business Administration and Management/ Supplies Management;
Diploma in Purchasing and Supply Chain Management (CIPS) or
Diploma in Logistics
Master’s degree in Purchasing and Logistics will be an added advantage
Must be a member of relevant Professional Body
2. Experience

5 years working experience in a similar or equivalent role; experience in an International NGO is desirable
Experience in Purchasing, Logistics or Supply Chain Management.
Good understanding of the local market forces and pricing system
Good knowledge of various donor procurement regulations (an added advantage)
3. Skills

Good communications skills
Good interpersonal skills
Excellent IT skills
Presentation skills
Problem solving skills
Adaptable and flexible
4. Competences

Analytical, strategic
High Integrity, commitment and respect for diversity
Good Team player with strong interpersonal skills
Ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting
Confidentiality
Mature
Ability to prioritize among competing demands