Transportation Officer-Senior Driver International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA), on behalf of the International Maize and Wheat Improvement Center (CIMMYT) in Zambia invites applications from suitable dynamic and self-motivated Zambian nationals to fill up the following positions in the EU- SIFAZ project:

TRANSPORTATION OFFICER-SENIOR DRIVER, ZAMBIA

Responsibilities

• Ensure adequate transportation operation in country, from fleet requirements planning, vehicle purchase, registration, assignment, transfers, maintenance, to disposal and incidents (crash and collision) management.
• Implement the Transport Management Policies and procedures ensuring it is understood by all and it is adhered to.
• Oversee the dispatch function ensuring requests are received on time, acknowledged and customer needs are met in a timely manner.
• Ensure proper utilization of CIMMYT’s fleet for optimum use.
• Organize regular meetings for sharing information, raising concerns, receiving suggestions and monitoring the unit’s progress.
• Ensure recharges to the customer units are accurate and timely and work together with the Fleet Management Unit at HR and the Office Coordinator in country in updating rates periodically.
• Maintain that vehicle files are well designed and organized, filling system is in order and all documentation is filed in respective files.
• Liaise with Insurance Company to optimize in insurance costs and coverage. Oversees accident reports and documentation is correctly filled out; submits the reports to the insurance company and follow-up on claims to completion.
• Ensure all new staff members are meeting the requirements to be authorized to drive CIMMYT vehicles.
• Support Internationally Recruited Staff in obtaining Driver’s licenses in Zambia.
• Participate with HR in the identification and orientation of new drivers.
• Define and implement with HR the training and development plans. Ensure continuity of training program to provide drivers with the necessary skills and knowledge to perform their working activities safely from hiring and on-boarding process.
• Perform any other task as may be instructed by the Supply Chain Manager. Support transportation budget monitoring with Country Office coordinator and Finance Analyst.
• Monitor fleet expenses (i.e., maintenance, fuel, etc.) compare them to budget in a periodic manner to identify unusual trends/deviation and implement corrective actions to address them.
• Ensure fleet costs are properly charged in accordance with policy.
• Assess and implement effective fleet safety system and programs. Develop and implement a comprehensive E&OHS program.
• Operate as driver, operating transportation services as required.

Required Qualifications Skills and Attitude

• Bachelor’s Degree in a Business-related field, preferably Auto mechanic coupled with experience in fleet management,
• At least 5 years of experience in similar roles or activities, ideally gained in both private and Non-For-Profit environments.
• Experience in operating in a matrix-style management internationally.
  Experience in Fleet and ERP systems.
• User advanced level in the usage of MS Office Suite (Word, Excel, Power Point, Outlook, etc.) Experience with MS Dynamic is highly desirable and will represent an advantage.
  Advanced level of English. English will be tested, and candidate should score a minimum of C1 on CEFR.

Duty Station: Lusaka, Zambia

General information: The contracts will be for an initial period of three years. Renewal is dependent on performance and availability of funds.