Rotables Officer First Quantum Minerals Ltd (FQM)

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose:

To monitor and process, plan, prioritize, assign, supervise all incoming and outgoing Rotable related procurement. This includes purchasing, dispatching and sourcing. Requiring technical and specialized procurement of supplies, equipment and services.

Specific Job Responsibilities:

• To perform all weekly re-order for Rotables and confirm with end users on what needs to be ordered as new to increase rotable pool.
• To perform all quoting, failure analysis reports and stripping functions for Rotables.
• In charge of getting reviews and approval for all quotes and FARs (Failure Analysis Reports) from end users.
• Processing all P1 orders and other emergency repairs.
• Liaising with end users concerning all approvals and ensuring they are approved/rejected within 48 hours.
• Compiling all non-compliance forms for all rotable orders.
• Checking all new parts quoted by vendors to check availability in the warehouse.
• Creating pick slip approval forms and pick slips for all repairs.
• Ensuring that we use the in house stocks, where possible, for finishing of all repair orders to cut down on costs
• Must always be cost conscious
• Following up on all pending Purchase Order approvals.
• Running reports for all Planned Component Replacement programs and updating end users frequently.
• Attending all planning meetings and ensure communication is done confidently and effectively.
• Ensuring all rotable descriptions are described clearly in Pronto.
• Communicating with vendors concerning all parts supply and supersessions.
• To perform all weekly re-order for Rotables and confirm with end users on what needs to be ordered as new to increase rotable pool.
• To perform all quoting, failure analysis reports and stripping functions for Rotables.
• In charge of getting reviews and approval for all quotes and FARs (Failure Analysis Reports) from end users.
• Processing all P1 orders and other emergency repairs.
• Liaising with end users concerning all approvals and ensuring they are approved/rejected within 48 hours.
• Compiling all non-compliance forms for all rotable orders.
• Checking all new parts quoted by vendors to check availability in the warehouse.
• Creating pick slip approval forms and pick slips for all repairs.
• Ensuring that we use the in house stocks, where possible, for finishing of all repair orders to cut down on costs
• Must always be cost conscious
• Following up on all pending Purchase Order approvals.
• Running reports for all Planned Component Replacement programs and updating end users frequently.
• Attending all planning meetings and ensure communication is done confidently and effectively.
• Ensuring all rotable descriptions are described clearly in Pronto.
• Communicating with vendors concerning all parts supply and supersessions.
• Performing Rotables inventory of components being repaired with Vendors and components stored at the warehouse.
• To create all MOBR projects QRs, and POs for all rotable repairs with clear and professional wording.
• To check the Rotables dispatch report and make follow-ups on RFQs.
• Run / create internal customer, departmental and sectional reports with updates on specific repairs.
• To run vendor specific reports and get Work-In-Progress Reports on a weekly basis.
• To advise the Rotables Clerk on all purchase orders to expedite and update.
• To run the outstanding order report for Rotables.
• Identify current and possible supplier options to ensure continuous improvement and efficiency
• Check that invoice amounts are correct and that prices match agreed contracts
• Keep abreast of all trends in pricing and current product and supply news
• Source for the best possible products at the most reasonable prices
• Check products for errors and defects
• Ensure prompt delivery of goods
• Ensure that follow ups are done pertaining to supplier and workshop audits to confirm that suppliers are capable of continuous service as well as conform to FQM procedures and standards
• To handle records and information for the procurement of materials, products or services in the organisation
• Address unauthorised purchases
• Prepare orders, submit and send them to suppliers
• Perform other duties as assigned by the Supervisor
• Maintain a good working relationship with suppliers

Job Specific Competencies:

• Proficient with Microsoft Office, Excel and Access
• Experience with Warehouse Management Software
• Experience with logistics and Warehouse Receiving practices
• Knowledge of component storage and packing
• Excellent public speaking skills
• General knowledge of mechanical components and their uses
• Brilliant procurement skills
• Excellent data interpretation and analysis

Key Job Attributes:

• Good oral and written business communication
• Pays attention to detail
• Self-motivated and eager to learn
• Adaptable
• Organised
• Stern with communicating with end users
• Brilliant follow-up skills
• Excellent numeracy skills
• Prompt and focused
• Stern ethical practices
• Self-directed employee

Experience required to perform in this job:

• At least 3 years working in a mining related job
• Proficiency in Purchase, Logistics & Inventory Control Systems
• Knowledge and understanding of the legal requirements of the department’s and the organisation’s Safety, Health & Environment (SHE) standard
• ERP experience (Pronto, SAP or any other ERP system)
• Proficient in Microsoft Office (Especially but not limited to Excel)
• Excellent communication skills
• Experience with logistics and Warehouse Receiving practices
• Knowledge of component storage and packing
• Excellent public speaking skills
• General knowledge of mechanical components and their uses
• Procurement skills
• Excellent data interpretation and analysis

Qualifications:

• Degree graduate (engineering, business, logistics, accounting) 2-3 years’ experience in a similar position
• Added advantage: procurement, warehousing or logistics experience
• ZIPS certificate and member
• CIPS certificate holder
• Knowledge of supply chain policies, procedures and practices