Senior Procurement Officer Western Water Supply and Sanitation Company Limited

SENIOR PROCUREMENT OFFICER

Responsibilities

To manage the supply chain function by procuring goods and services for WWSC in order to support smooth and efficient operations and service delivery.

Unit: Procurement Unit

Reporting to: Managing Director

Location: Head Office:-Mongu

Main Duties and Responsibilities

• Receives and scrutinizes purchase requisitions to ensure correctness of specifications and approved by authorized signatories.
• Maintains and updates regularly the list of suppliers in conformity with Company procedures and guidelines.
• Sends enquiries to suppliers as per approved suppliers list or the suppliers used before.
• Raises purchase orders to selected suppliers and makes follow ups with suppliers to collect goods or ensure timely delivery of the same.
• Makes follow ups with suppliers to ensure compliance to specifications and delivery deadlines as to ensure timely receipt of specified goods and services.
• Organizes in consultation with the chairperson the monthly management procurement committee meetings and acts as secretary/records proceedings and decisions reached to guide procurement of goods and services for the Company.
• Prepares bidding documents for formal tenders and manages tender closing and opening, tender evaluations and contract awards to ensure competitive tendering and adherence to Company procedures.
• Sources for new sources of supply, negotiates with suppliers’ better terms on prices, credit terms and discounts to ensure cost saving.
• Prepares timely procurement reports in order to facilitate decision making.
• Implements the Performance Management Systems (PMS) in order to improve employee productivity in the District.
• Participates in the Annual Budgeting to ensure that the unit operates within an approved Annual Budget.
• Performs any other duties as assigned by the supervisor from time to time.

Qualifications and Experience

• Full Grade 12 Certificate
• Degree in Purchasing and Supply or CIPS Level -6
• Member of Zambia Institute of Purchasing and Supply (ZIPS).
• Five (5) years’ experience in purchasing and supply.

Required competencies/Personal qualities.

• Knowledge of Company tender procedures.
• Knowledge of the ZPPA Act and its regulations.
• Good negotiation skills.
• Good communication skills.
• High integrity and confidentiality.
• Dependable.
• Basic computer skills (Word processing and spreadsheets)