Parts Controller Hitachi Construction Machinery Zambia Co. Ltd.

Purpose of the role:
To control the parts drawn from the warehouse and update the system in line with Hitachi standards for achievement of company goals.

Reports to: Warehouse Supervisor/Assembly Manager
Branch: Kansanshi

Duration: One (1) Year

Key Duties and Responsibilities:
The Parts Controller will be required to perform the following tasks:

Safety Assurance

• Ensure safety standards are adhered to at all times;
• Store room clean and comply with safety policies and regulations at all times;
• Correct PPE worn as per safety policy;
• Daily assessments performed to ensure good housekeeping;

Stock Control/ Receive Goods

• Receive parts requests from the planner;
• Requisition forms completed accurately and filed;
• Correct products and correct quantity and quality thereof are received – if any deviations are noted this needs to be reported to the Warehouse Supervisor;
• Received stock captured on system and placed in correct bin after labeling;
• Order parts;
• Update received parts in dynamics.

Dispatch Goods

• Capture client request on system and provide correct stock as per request;
• Client signs dispatch note as well as the Storeman issuing the stock;
• Record and update the stock record accordingly;
• Materials needed for servicing of machines is prepared before the service is due to be performed;
• Cost the parts in the work order;
• Deliver parts to workshop.

Monitor Stock Level

• Capture all items that are returned to the warehouse on the system, label and store in the correct place;
• Check minimum and maximum stock levels twice a week to ensure that correct stock levels are on hand at all times. Report any deviations to Warehouse Supervisor;
• Maintain bin locations; report any changes to Warehouse Supervisor so that the system can be updated;
• Mark all stock clearly;
• Cycle count and stock counts;
• Expedite unavailable parts;
• Expediting back ordered parts;

Transportation and Administration

• Collect all equipment and ensure that they arrive at the destination on the agreed time;
• Obtain security passes for all transported items before loading items;
• All documentation is signed and handed to relevant divisions / persons;
• Components collected / delivered match with the documentation provided;
• Assist co-workers with issuing, delivering, binning of items as requested or instructed;
• Provide assistance when bottlenecks occur;
• Sign the delivery note and transfer to Data;
• Assist supervisor in ordering parts;
• Prepare parts imports duty exemption schedule;
• Making discrepancy reports in dynamics;
• All documentation captured correctly making sure it contains all necessary information;
• File all requisition forms;
• Update system continuously so that correct stock levels are always known.

Qualifications & Experience

• Must have Grade 12 General Certificate.
• Minimum of Diploma in Purchasing and Supply
• Knowledge of mechanics is an added advantage
• Minimum three (3) years experience in Parts Controlling and Warehousing in a related industry.
• Experience in parts control in a related industry.
• Membership to the relevant body.

Job Specific Competencies

• Good communication skills.
• Proficient in computer skills (MS Excel and MS Word).
• High degree of accuracy and attention to detail.