Supply Chain Officer 260 Brands

Supply Chain Officer is to support the Head Supply Chain in supervising purchasing and supply activities, ensuring that the purchased items are cost-effective and meet high-quality standards. This involves maintaining favorable relationships with suppliers, assessing various supply options, scrutinizing purchases, and keeping precise records. Additionally, the Supply Chain Officer is responsible for several duties such as maintaining accurate supplier information, negotiating contracts, researching and evaluating potential suppliers, and developing an annual procurement plan, among others

Key Responsibilities: –

• Utilizing the inventory management system to identify purchasing needs and trends for the depletion of stock.
• Developing plans for the procurement of equipment, services, and supplies.
• Ensuring adherence to the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Updating and maintaining supplier information such as qualifications, delivery times, product ranges, etc.
• Building and maintaining positive relationships with suppliers while negotiating contracts.
• Researching and evaluating potential suppliers.
• Consolidating all user department requirements for goods and services to prepare an annual procurement plan for goods and services, which will also be updated quarterly.
• Ensuring compliance with procurement procedures as per company policy.
• Evaluating quotation/bids received and preparing evaluation documentation for procurement files, including vendor recommendations.
• Preparing all vendor contract documents such as Local Purchase Orders (LPO).
• Following up on orders with contracted vendors to ensure timely delivery of goods and services while cultivating vendor relationships to ensure product availability for user departments.
• Working closely with the Finance department to ensure timely payments to vendors for all contracts, escalating any issues that arise.
• Monitoring supplier performance and following up with vendors on performance issues as needed.
• Maintaining a comprehensive filing system for auditable records for all procurement documentation.
• Assisting the Supply Chain Manager in maintaining the LPO tracking sheet and ensuring it is updated weekly.
• Collaborating with Finance and Operations units to manage office inventory and ensure the inventory list is up to date.
• Maintaining a procurement tracking tool.
• Preparing procurement status reports for management on a weekly basis.
• Maintaining a vendor database.
• Monitoring pending deliveries and advising users accordingly.
• Advising users on the status of their PRFs.
• Coordinating with custom clearance for imports and exports.

Key Qualifications & Requirements

• Bachelor’s Degree in Purchasing and Supply Chain Management
• Mandatory Professional Membership: Member of Zambia Institute of Purchasing and Supply (ZIPS)
• 3-4 years’ experience in a similar or related role
• Proficiency in Microsoft Office and purchasing software.
• Strong supervisory and leadership skills.
• Excellent organizational skills and attention to detail.
• Thorough understanding of company products and logistics.
• Strong analytical and problem-solving skills.