Human Resources Officer Jhpiego

Jhpiego is recruiting for the position of Human Resources Officer

Lusaka, Zambia

Jhpiego, an affiliate of Johns Hopkins University, builds global and local partnerships to enhance the quality of healthcare Jhpiego, an affiliate of Johns Hopkins University, builds global and local partnerships to enhance the quality of healthcare services for women and families around the world. Jhpiego is a global leader in the creation of innovative and effective approaches to developing human resources for health.

Purpose

The Human Resources Officer will provide Human Resources (HR) support to Jhpiego office for effective delivery of HR services and functions. This includes advising line managers and staff on all HR matters: recruitment, performance management, HR administration and employee relations in accordance with the HR policies. The HR Officer will also ensure compliance with Zambia labour laws.

Responsibilities  

• Assist the HR Director in the recruitment process including review of job descriptions, advertisements, screening of applications, interview and selection process, reference checks and contracting.
• Provide advice to staff and supervisors on various HR policies, good practices for effective and motivated staff.
• Assist to review and update HR policies as per local laws and best practices in the international NGO community.
• Assist the HR Director in ensuring that all staff complete their performance appraisals accurately and timely in JEMS and follow up missing appraisals.
• Prepare payroll for the Country Office
• Oversee the review and renewal of the Jhpiego medical Insurance scheme; Provide day-to-day administration of staff benefits and answer queries from staff regarding benefits.
• Coordinate on-boarding (orientation) of new staff with other departments to support the learning process of new employees and follow-up with new staff to ensure adaptation and identify problem areas.
• Maintain and update electronic employee records. Ensure hard copy files are complete and all required documentation is maintained in a confidential and secure manner.
• Coordinate training and development initiatives for staff.
• Process email requisitions for staff.
• Assist in the administration of HR Policies, addressing staff grievances and in handling disciplinary issues.
• Coordinate the staff welfare initiatives and all staff events; staff recognition award, staff retreats, team building and meetings, wellness activities.
• Responsible for drafting, processing and records of staff contracts and consultants.

Required Qualifications

• Bachelor’s degree preferably in the field of Human Resources Management or related field.
• Must have Post Graduate Diploma in Human Resources Management.
• Minimum 5 -6 years’ relevant experience.
• In depth knowledge of the Zambia labour
• Good computer skills particularly use of Human Resources Information Systems.
• Excellent organizational skills including the ability to multitask.
• Excellent interpersonal and communication skills.
• Be of high integrity and have a sense of confidentiality.
• Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.
• Proficiency in both written and spoken English.
• Member of the Zambia Institute of Human Resources Management.