Senior Buyer Hitachi Construction Machinery Zambia Co. Ltd.

Purpose of the role:

The incumbent will be required to source suitable and reputable suppliers to ensure high quality goods and services are procured for the HCMZ economically and timely.

Reports to: Procurement Manager

Branch: Lusaka

Key Duties and Responsibilities:

The Senior Buyer will be required to perform the following tasks:

Stock Orders

Planning

• Plan Procurement activities.
• Determine best procurement methods.
• Source suitable suppliers as and when required.
• Negotiate favorable payment and delivery terms with suppliers.
• Negotiate better deals with the company suppliers in order to make savings.
• Manage and expedite new PO’s daily (load & issue).
• Open PO’s monitored weekly & followed up on time.
• Decide on non-performing suppliers and terminate (supplier evaluation).

Expediting

• Delivery of stock is consistently followed-up with suppliers (condense lead time by ensuring that all stock is correctly packaged etc.) timeously.
• Source emergency items on time.
• Submit invoices and delivery notes to finance for payment on time.

Manage parts discrepancies for emergency and stock orders

• Notify suppliers immediately of shortages, damaged and/or incorrect items and ensure they are received on time.
• Re-orders processed immediately for shortfall items depending on urgency according to procedure.

Buying

• Acquisition of goods and services coordinated timely from the right sources in line with the principle of value for money.
• Suppliers communicated to timely on quality of goods and services in line with the company policy.
• Local purchase orders raised accurately and on time
• Vendor tax invoices scrutinized and forwarded to finance for payment accurately and on time.
• End users advised on ETA’s for goods on back order accurately and on time.
• Back order managed accurately and on time.
• Vendors managed effectively.

People Management

Manage team and individual performance;

• SMART annual performance objectives set.
• HR policies and procedures adhered to.
• Formal performance undertaken twice annually and performance objectives achieved by team members as set out in job profile/ performance agreement.
• Recruitment process adhered to in line with company procedures and policies.
• Orientation done within 1 month of appointment in line with company procedures and policies.
• Personal development plan developed for the team annually.
• Training needs submitted within a specified time frame.
• Coaching and counseling conducted to meet individual needs.

Customer Relations

Maintain and enhance Customer relations;

• Harness continued customer loyalty.
• Conduct positive customer survey.
• Resolve all queries quickly and effectively.
• Provide advise to the end users on acquisition of goods and services.

Safety Assurance

Safety standards are adhered to;

• Ensure Health and Safety standards, regulations and procedures are adhered to at all times.
• Ensure correct PPE is worn at all times.
• Rectify and report unsafe practices/potential hazardous situations, to the relevant supervisor.

Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements.

Qualifications & Experience

• Grade 12 Certificate
• Degree in Business Administration, Procurement/Supply Chain Management
• CIPS
• MSc in a Supply Chain related programme – added advantage
• Four (4) – Six (6) years’ experience in the mining environment and/or industry.
• Member of ZIPS – Mandatory
• Valid Driver’s license.

Job Specific Competencies

• Proficient in computer (Excel, word and power point)
• Good interpersonal and communication skills.
• High degree of accuracy and attention to detail
• Team Leadership

Duration: Three (3) year Fixed Term Contract