Bookkeeper/Accounts Assistant Molex College of Sciences and Education Ltd

Job Title: Accounts Assistant

Job Description:

As an Accounts Assistant in a busy school accounts section, you will play a crucial role in assisting the Finance and Administration Manager in maintaining accurate financial records and ensuring the smooth operation of financial processes. You will be responsible for a variety of tasks related to financial management and administration. The following duties and responsibilities are typically associated with the role of an Accounts Assistant:

1. Financial Record Keeping: Maintain and update financial records, including accounts payable, accounts receivable, general ledger entries, and bank reconciliations. Ensure accuracy and completeness of all financial transactions.
2. Invoice Processing: Process invoices, verify supporting documents, and allocate expenses to appropriate accounts. Monitor and reconcile outstanding accounts payable balances.
3. Expense Management: Review and process expense claims, ensuring compliance with policies and procedures. Prepare expense reports and analyze expenditure patterns.
4. Petty Cash Management: Maintain and reconcile petty cash funds, ensuring proper documentation and adherence to expenditure limits. Replenish petty cash as needed.
5. Financial Reporting: Assist in the preparation of financial reports, including monthly, quarterly, and annual statements. Generate financial analysis reports as requested.
6. Budget Monitoring: Support the Finance and Administration Manager in monitoring budgetary performance by tracking expenditures, identifying variances, and highlighting potential issues.
7. Payroll Assistance: Collaborate with the HR department to ensure accurate and timely processing of payroll. Maintain employee records, including leave balances and deductions.
8. Auditing and Compliance: Assist with internal and external audits by providing necessary documentation, explanations, and support. Ensure compliance with financial regulations and policies.
9. Data Entry and Bookkeeping: Enter financial data into accounting software systems and maintain accurate records. Reconcile financial discrepancies and resolve any issues or errors.
10. Administrative Support: Provide general administrative support to the Finance and Administration Manager, such as organizing files, responding to inquiries, and assisting with ad-hoc tasks.

Qualifications and Skills:

• A bachelor’s degree in accounting, finance, or a related field is preferred. Diploma in accounting or ZICA Licentiate level with 2 years experience /
• Previous experience in an accounting or finance role is highly desirable.
• Proficiency in accounting software and MS Office (especially Excel) is essential.
• Strong attention to detail and accuracy in financial record keeping.
• Knowledge of accounting principles, practices, and regulations.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and as part of a team.
• Strong verbal and written communication skills.
• Discretion and confidentiality when handling sensitive financial information.
• Must be a paid up member of ZICA.