Partnerships Finance and Admin Officer Action Against Hunger

Description
Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Haiti, Ethiopia, Tanzania, Uganda, Zambia and Somalia. Action Against Hunger-USA has over $70 million in programs, and approximately 1700 staff based in in the various country offices and the three Head Quarter Locations of New York City, Washington D.C, Nairobi. Additional growth is anticipated.

Summary of position

The Partnership, Finance and Admin Officer will be Responsible for providing all-round financial management, monitoring and capacity-building support to Local partners,

develop an effective financial process that is in line with general accounting principal and in compliance with Action Against Hunger and donor-specific financial guidelines.

Experience in external audits along with knowledge of audit observations and management letters

KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE

For field office finance support

Ensure daily bank disbursements, cash payments, receipts and transfers are reviewed/effected in compliance with internal control procedures, donor provisions & statutory regulations.
Check and review the accuracy of all supporting documents and invoices, prepare reconciliations (where necessary) and final checklist before payment.
Ensure payments are done on time and within reasonable timeline and that the supporting documents are stamped paid.
Review of all documents submitted for payment processing ensuring consistency and accuracy of information and providing feedback where additional support documents are required.
Timely and accurate recording of all financial transactions in cash books, mobile money wallet books & bank books and upload the same to Saga or other financial system software for review and approval/posting by finance manager.
in Collaboration with CO finance Officer, Weekly review of SAGA entries in line with Action Against Hunger standards relating to application of Chart of Accounts to ascertain correctness and accuracy of accounting codes, contract codes, project codes and financial lines.
actively participate in BFU review meetings and provide feedback on all finance related action points and closely monitor all grants to ensure optimal execution of assigned BFU.
Our Core values.

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect– we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Gender Equality Commitments and Zero Tolerance of Abuse

Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
Foster an environment that reinforces values of women and men, and equal access to information.
Value and respect all cultures
Requirements
Degree in Accounting, Business Administration, Commerce or relevant field. Professional qualification in accounting such as CA Zambia and a member of ZICA would be an added advantage.
Minimum of 4 years’ experience in a similar position. At least 2 years NGO experience in budget management
Skills in Microsoft office (Spreadsheets, word processing and accounting packages.)
Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills.
Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task.
Confidentiality, accountability, integrity and ability to handle sensitive situations.
Fluent in both spoken and written English.
Knowledge of and interpretation of the Zambia labour laws
Good knowledge of accounting software’s such as SAGA, SAGE, Human Resource Information System (HRIS), Payroll softwares and Applicant Tracking System (ATS)
Benefits
Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.

Application Process.

Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Applications will be reviewed on a rolling basis.