Finance Intern UNICEF

Job no: 563923
Contract type: Internship
Duty Station: Lusaka
Level: Internship
Location: Zambia
Categories: Financial Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Equality

The UNICEF Programme of Cooperation with the Government of the Republic of Zambia (GRZ) is designed to address and mitigate the threat of poverty the country’s children face, while responding to the needs with interventions addressing the multiple causative factors.

To find out more about UNICEF’s work in Zambia, please visit unicef.sharepoint.com/sites/ZMB/SitePages/About-us(1).aspx

How can you make a difference?

The objective of the internship is to strengthen data collection to generate meaningful statistics to track finance performance and improve quality and efficiency of processes.

The Finance Intern will be responsible for executing a broad variety of standardized administrative and financial tasks for the finance Unit, requiring thorough knowledge of UNICEF administrative and financial procedures, processes, and policies.

The incumbent will perform a variety of data information gathering, input and manipulation, report generation and dissemination. The specific duties will include but not limited to updating the payment monitoring tool and tracking, Reconciling and Monitoring Mobile payments. The intern will work closely with programme sections in the delivery of the results for children.

Under the direct supervision of the Finance Officer, the Intern’s major duties/responsibilities and output expectations will be:

No. Major Duties and Responsibilities Deliverable(s)
1 Direct payments reconciliations Cash Handling Services: be the focal point for updating and maintaining the schedule of Direct payments made on the Cash Handling LTA.

Ensure that all disbursements made are retired with supporting documentation.

Up to date monitoring schedule of all Direct Payments.

Create/Maintain an online filing system to ensure that disbursements are retired with adequate supporting documentation.

2 Payment monitoring tool: participate in updating the payment monitoring tool (meant to obtain information to measure efficiency in payment processing. Payment monitoring tool completed before period closure.

3 Cashbook (monitoring closing balance daily): Daily recording of payments to keep track of the closing cashbook balance. Cash book maintained up to date to provide information on closing balances.
4 Payment Forecast: Weekly review of the payment forecast by program section. Consolidate Monthly Payment forecast-the last week of each month.

Any other related tasks as may be required or assigned by the supervisor.
For additional information please review the details in the attached terms of reference for the internship:Download File ToRs – Finance Intern (For Zambian Nationals only), UNICEF Zambia CO.pdf

To qualify as an advocate for every child you will have…

A Bachelor’s degree in Finance, Accounting, Business Administration or equivalent is required.
6 months professional experience (including internships or volunteer work) is an asset.
Fluency in English is required. Knowledge of a local language is an asset.
Skills and Competencies:

Candidate should be skilled in data collection and analysis
Candidate should be skilled on Microsoft Office suite, and more importantly Excel
Candidate should possess excellent writing and analytical skills
Candidate should possess good communication and organizational skills
Candidate should possess ability to work well in a diverse team
Learning elements

This position is based in a dynamic Operation team and the intern will interact with operation specialists, officers, and associates in UNICEF. This position offers excellent learning opportunities in understanding and applying expertise.

Evaluation will be done at the end of the internship by the supervisor, and intern and a copy of the evaluation will be provided to the intern and the original submitted to HR.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…
(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Fees and Honorarium: According to UNICEF’s internship program administrative instruction, no compensation will be provided. Where appropriate, interns may be reimbursed for travel expenses incurred during official travel authorised by UNICEF. A monthly stipend enough to cover transport costs of in Zambian currency shall be paid for the internship duration (6 months).
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable persons living with disability are encouraged to apply.
“UNICEF offers reasonable accommodation for personnel with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.”
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.