Office Manager Filos Food Ingredients

MAIN GOALS OF JOB:

• Supports company operations by organizing and maintaining staff systems and files.
• Preparation and management of payroll.
• Preparation and uploading of all statutory returns.
• Maintains office staff by recruiting, interviewing and onboarding new staff as well as organizing the employment paperwork.
• Provides coaching, counselling, and disciplining of employees, and monitoring appraised staff results.
• Download monthly customer statements and follow up on payments.
• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems.
• Maintains office efficiency by planning and implementing office systems, layouts, and office procurement.
• Ensure all parcels are booked for shipment whether incoming or outgoing through designated courier service.
• Applies for all import permits through the available portal with active and continuous follow ups.
• Attends to all administrative aspects that include booking flights and accommodation.
• Ensure the offices are kept clean by supervising the cleaning staff.
• Maintain health and safety standards within the work premises and in the canteen.
• Reporting office progress to senior management and working with them to improve office operations and procedures.

REPORTING STRUCTURE:

The Office Manager will report to the Director.

OFFICE MANAGER SKILLS

• Staffing
• Inventory Skill
• Managing Processes
• Multi-tasking
• Reporting Skills
• Supervision
• People Skills

QUALIFICATIONS AND OTHER REQUIREMENTS

• Bachelor of Science Degree in Business Administration
• Human Resource background will be beneficial.
• Minimum 2 years’ experience in a similar position.
• Proven computer skills (Word, Excel, and Power Point)
• Report writing skills.
• Knowledge of the Zambian Labour Laws