Facility Manager Beit Cure Children’s Hospital

JOB DESCRIPTION

Position Title: Facility Manager
FLSA Status: Exempt
Reports to: Executive Director

Supervises: Facility (Biomed, Infrastructure, Security, Housekeeping)

Frequency of Travel: Rare
Department: Facility

POSITION OVERVIEW:

The hospital facility manager, will ensure the continuity of the infrastructure services in the hospital and enable an environment for quality health care. The manager prepares, implements and assures follow-up of structure maintenance strategy, creates and implements safety plans, and efficiently manages resources. They supervise the technical team, the biomedical, water –and sanitation, electrical work and maintenance specialist, and housekeeping services.

ESSENTIAL DUTIES:

Biomedical Technology

The Biomedical Technology Functions outlined below refer to the General Maintenance, Monitoring, Planning and Management of the Hospital’s Biomedical Capabilities, in regards to Machinery, Equipment and Processes:

-Design and Conduct Induction Training for User/Technician Operations for Use and Maintenance of Hospital Equipment
-Manage External Supplier/Vendor Personnel for PPM/Calibration Services on Hospital Equipment, as well as Managing PPM/Calibration Schedule Logs
-Design, Monitor and Manage Hospital Equipment Inventory Log
Educate Hospital Personnel on Proper Use of Safety Equipment, including Protection against Bio-Hazardous Waste, Chemicals and Electrical Hazards
-Carry out Biomedical Repairs as experienced, and reporting Incidents
Supervise Biomedical Personnel
Infrastructural Maintenance

The Day-to-Day Management of the Hospital’s Maintenance Unit in regards to General Infrastructural Needs of the Hospital:

-Design, Implement and Manage Departmental Maintenance Schedules, both for the General Hospital, Hospital Clinics and Residential Properties
-Maintain and Manage External Vendor/Skilled Labor Log for Specialized Personnel
-Ensure Maintenance of a Personal Protective Equipment (PPE) Log for all Employees, as well as Casuals, ensuring that Staff are adequately trained on appropriate PPE Protocols and Etiquette

Laundry Management

Laundry Management refers to the Management of the Organization’s Laundry Services and Functions in accordance to the Prescribed Hospital Standards:

-Monitor and Manage Linen Management Log, which ensures that all Linen is Collected, Sorted, Cleaned, Dried, Ironed, Stored and Delivered in a Timely Manner to all Departments
-Ensure Proper Protocols in place for Cleaning Spotted Linen
-Ensure Proper Levels of Cleanliness and Order in Linen Storage
-Ensure Adequate Stock of Linen Cleaning Materials and Supplies
-Research on Proper and Adequate Linen Cleaning Chemicals, and in collaboration with the IPC Manager, make Recommendations to Management
-Ensure, in collaboration with the Bio-Medical Engineer, Scheduled Preventative Maintenance of Laundry Equipment, ensuring Timely Maintenance
Security Management

-Design, Implementation, Maintenance and Management of a Security Duty Roster/Schedule
-Maintenance and Management of the Security Incident Report Log
-Maintenance and Management of the Security Guards’ Leave Schedule
-Regular/Periodic/Scheduled Patrol of Hospital Premises to Access State of

People and Assets
-Act as the Hospital’s Liaison Officer with Security Bodies, such as Station Security Committee and Zambia Police
-Maintenance and Management of the Hospital’s Gate Pass Log for Vehicles, Equipment and Assets moving In and Out of the Hospital Premises
-Periodic Regular Training and Development Programs for Internal Security Guards
People

-Monitor and Manage the workers Schedule Rosters, and advise Human Resources and Finance on Leave Days, Disciplinary Actions and Staffing Requirements

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

SECONDARY DUTIES:

None listed.

OTHER DUTIES
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION/EXPERIENCE REQUIREMENTS:

1. Degree or Diploma Electronics/ Electrical Engineering.

2. At least 3 years’ experience in supervisory level.

KNOWLEDGE, SKILLS & ABILITIES:

Accuracy
Attention to detail

COMPETENCIES:

1. Communication Skills

2. Decision Making & Problem Solving – Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics; review facts and weigh options.

3. Integrity – Ability to be tactful, maintain confidences, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must perform all duties in conformance to appropriate safety and security standards. The noise level in the work environment is usually low.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee must be able to regularly lift and/or move up to 0 pounds.
Specific vision abilities required by this position include close vision and ability to adjust focus.

While performing the duties of this position, the employee is required to:

Occasionally sit, talk and hear

Frequently walk, reach with hands and arms, climb, balance, stoop, kneel, crouch and crawl.