Description:
Job Purpose
The Administrative Assistant will be required to perform a variety of administrative and human resource tasks. The Administrative Assistant will also provide support to Senior Managers and ensure the efficient and smooth day-to-day operation of the office and the company in general.
Summary of Key Responsibilities:
- Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Screening and directing phone calls
- Organizing and scheduling appointments
- With the consultation of the Manager plan meetings and take detailed minutes
- Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
- Write and distribute emails, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Submit and reconcile expense reports
- Provide general support to visitors and Key Stakeholders / Partners
- Act as the point of contact for internal and external clients
Required Skills and Personal Attributes
- Sound interpersonal skills
- Excellent telephone etiquette
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- A team player
Primary Areas of Accountability:
Qualifications and Experience
- Advanced Diploma/Degree in Public/Business Administration or HR Management
- Must have a minimum of 4-6 years of experience in Administration, working as an Executive Assistant, PA or Administrative Assistant with a Telecoms, Insurance or Financial Institution will be a plus
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
- Must be determined, energetic and flexible
If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to: jobs@bemconsult.com and Cc apply@jobsportal-career.com
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.
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