Employment opportunity
The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the position of Procurement Specialist to support the GHSC-PSM project in Zambia.
The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project will be the primary vehicle through which USAID will procure and provide health commodities, provide technical assistance to improve partner countries’ management of the supply chain, and collaborate with key international stakeholders to support global health initiatives.
With 100+ staff across five offices around the country, this diverse and complex program sets out to strengthen capacity of GRZ to develop sustainable systems that ensure availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency ( ZAMMSA), and (5) increased strategic management and planning by Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the position of:
Position Title : Procurement Specialist (1Position)
Reporting to: Infrastructure and Contracts Manager
Principal Duties and Responsibilities
Closely liaise with and provide all necessary assistance to Infrastructure and Contracts Manager;
Responsible for ensuring that all contract-specified grants related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in a satisfactory and professional manner;
Guarantees that grant related and solicitation-based procurement files are maintained in a current and complete manner, and are audit-ready at all times;
Assist the project procurement process on all levels, including paperwork, purchasing, and providing periodic status reports to the Infrastructure and Contracts Manager;
Ensures that activities and procurement-related deliverables related to grants are achieved on schedule, in accordance with approved specifications and within the allocated budget;
Assist the proper marking of equipment and project-related deliverables in accordance with USAID regulations and in consultation with the Infrastructure and Contracts Manager;
Ensure that the vendors or contractors are fully compliant with the project, USAID, or contracts terms and conditions;
Assist in preparing RFQ/RFP; receive proposals, prepare spreadsheets for cost and tech evaluation documents;
Solicit quotations and make purchases based on project and USAID policies and procedures;
Ensure timely delivery of all goods and or services of the projects;
Perform other related tasks and responsibilities that may be assigned.
Minimum Education Qualifications, Experience and Competencies:
Bachelor of Purchasing and Supply or diploma in related field preferred;
Minimum of 3 years administrative experience; procurement and inventory management experience preferred;
Should be a paid member of Zambia Institute of Purchasing and Supply (ZIPS);
Experience working on donor-funded development projects, and with USAID programs specifically, is preferred;
Strong knowledge and understanding of USAID regulations, including U.S. government regulations for compliance and oversight;
Written and spoken proficiency in English.
Location of Assignment: Lusaka
Submit your CV and Application on Company Website : Click Here
Closing Date : 15th December, 2023.
