Receptionist Maxlin Enterprise Limited

As a receptionist, you will be the first point of contact for our company. Our receptionist’s duties include.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office and ensure that you maintain a professional and friendly demeanor in all interactions.
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Handling multiple tasks simultaneously, such as answering phones, welcoming visitors, and managing inquiries.
• Managing the visitors book
• Managing one off job books
• Responding and receiving mail and emails
• Update calendars and schedule meetings
• Performing general data entry and bookkeeping duties
• Addressing and resolving issues that arise at the front desk promptly and effectively.
• Making customer post service follow up calls
• Offering administrative support across the organization
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing etc.
• Conduct stationery and furniture record keeping
• Perform any other functions as requested by the supervisor.

Requirements and skills

• High school Certificate, diploma in Office Management or hospitality
• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. printers)
• Customer service attitude
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks.