Zambia HR and Administration Coordinator One Acre Fund

About One Acre Fund
Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund.

To learn more about our work, take a look at our Why Work Here blog for more information.

About the Role
Reporting directly to the Deputy Country Manager, the Human Resource and Administration Coordinator will ensure efficient payroll and HR administration in compliance with Zambian labour laws, manage daily office administration, and help shape office culture.

Responsibilities
Payroll Administration:

• Payroll processing and staff record keeping through Sage 300 and Success Factors.
• Quality control and submit all regulatory contributions including NAPSA, PAYE, NHIMA and Workers compensation.

Policies and Process management:

• Update company policies to align with prevailing regulation.
• Manage disciplinary process for all in-country staff, including case adoption, tracking, documentation and investigation.

Staff support and Welfare:

• Work with global recruitment to provide in-country support for hiring.
• Support new staff onboarding and help set performance targets.
• Manage all in-country staff benefit programs including health, leave, and office benefits.
• Promote Health, Safety & Security (HSS) for all One Acre Fund Zambia activities.

Office Administration:

• Maintain office management systems
• Coordinate visitor logistics and well being

Career Growth and Development
We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Undergraduate university degree in any field
• At least 3+ years of work experience in a similar role
• An active member of the Zambia Institute of Human Resource Management (ZIHRM)
• Experience working with a payroll or people management system e.g. Sage 300, Oracle, VIP. Experience with Success Factors will be an added advantage
• Experience with MS Excel or Google sheets (can maintain intermediate to complex spreadsheets)
• A demonstrated commitment to enhancing team culture and working environment
• English required – additional Zambian languages an added advantage

Preferred Start Date
As soon as possible

Job Location
Kabwe, Zambia

Benefits
Health insurance, paid time off

Contract Duration
1 year, with a possibility of renewal

Eligibility
This role is only open to citizens or permanent residents of Zambia