Administrator, Access Control First Quantum Minerals

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose of the Role:

The Administrator, Access Control role will be vital to support uninterrupted day-to-day operations pertaining access control processes and procedures as well as manage day-to-day tasks which will include competency verification, access control and shutdown access support.

Specific Job Responsibilities:

• Create Gallagher profiles for all new employees that access site.
• Maintain and update profiles of current card holders.
• Perform accurate execution of bulk changes performed by administrators.
• Verify all visitor access request with supporting emails before granting access to visitors.
• Assign driver visitor cards to all drivers entering site for deliveries based on pre-alerts.
• Verify and maintain compliance of competencies.
• Record and assist individuals entering site for inductions and subsequently liaise with training to confirm compliance before assigning access cards.
• Assign access in accordance to approved access zones.
• Prepare Shutdown lists, cards and profiles for shutdown contractors entering site.
• Coordinate shutdown card collection alongside planning and safety teams.
• Prepare access reports for shutdown card issuing activities.
• Generate Gallagher report upon request.
• Frequently review Gallagher data to ensure accuracy.
• Update contractors access in line with contract terms.
• Address queries directed to the Main Gate Access team.
• Perform background checks and clearance procedures based on HR requests, Shutdown requests and for all new contractors.
• Keep stock of the Main Gate stationary, card printing consumables and cleaning material.
• Keep stock and prepare monthly reports of all unreturned cards.
• Manage lost card process.
• Liaise with Technical team to resolve any software or hardware of Main Gate systems.
• Work hand-in-hand with the officers assigned to the Reception and Main Gate area.
• Be accountable for the quality of service and performance.

Qualifications & Experience:

• Grade 12 Certificate.
• A minimum of 2 years related experience.
• Degree in Business Administration, Human Resource, Public Administration or related field.
• Proficiency in Microsoft office.
• PowerBI experience will be an added advantage.
• Must be familiar with safe working practices.
• Pronto experience.
• Gallagher Software experience will be an added advantage.

Knowledge & Skills:

• Ability to show initiative and have good interpersonal skills.
• Must have good communication skills in the English language with an emphasis on writing skills.
• Must be able to coordinate administration of access control processes and procedures effectively and efficiently.
• Must be able to liaise with end users and other stakeholders to support the operation’s effectiveness and efficiency.
• Must be able to identify data, process irregularities, and report this to the Supervisor timeously.

Behavioural Traits:

• Ability to work under pressure.
• Must be willing to learn and grow with the department.
• Must be meticulous.
• Good communication skills.
• Self-motivated and able to work independently.
• Strong planning, organising, prioritising, and problem-solving skills are essential.
• High level of ethics and integrity and ability to maintain confidentiality.