Executive Assistant – Managing Director DBK Management Consulting Limited

Purpose of the Job

Provide high-level administrative support to the Managing Director. To keep the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items. They should be well-organized, have great time management skills, and be able to act without guidance.

Ultimately, contribute to the efficiency of business by providing personalized and timely support to The Managing Director.

Key Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Screen all visitors and determine what level of support they need while offering polite, professional customer service.
• Manage information flow in a timely and accurate manner
• Manage the Managing Directors’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, and reports for and on behalf of the Managing Director
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Experience

• At least 3 years’ experience in a similar role
• Excellent MS Office knowledge
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction

Qualifications

• A Bachelor’s Degree in Business Administration or any Social Science
• At least three years of post-qualifying experience in a corporate environment.