Assistant Filing Clerk Micro Finance Zambia Ltd part of Atlasmara

Designation : Assistant Filing Clerk – 1 (Lusaka)
Reporting Line : Filing Clerk – Credit
Business Unit : Credit Department
Location : Lusaka

Job Purpose : To ensure that documents are collected from various departments, developing an effective document storage and filing system and digitizing hard copies of documents.

Key Outputs & Responsibilities: –

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.

Qualifications & Experience

• Grade 12 School Certificate with 5 credits including English and Mathematics.
• Degree in Records Management/ Library Information Studies (LIS) from a reputable recognized institution.
• Minimum of 2 – 3 years of experience in a financial institution is an added advantage.
• Should be a member of ZARMA/LIAZ
• Sound knowledge of Records Management