Procurement Assistant
Development Aid from People to People in Zambia (DAPP) is a locally registered NGO working with development projects within the field of education, health, agriculture, climate change and other poverty alleviation programmes. DAPP projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, CDC, Global Fund, WFP and others) as well as private sector organisations.
Development Aid from People to People in Zambia (DAPP) is inviting suitably qualified and experienced persons to apply for the position of Procurement Assistant.
Job Summary
The principal purpose of the role is to provide overall backstopping support to the procurement function in line with the set guidelines and policies.
The position will be based in Ndola.
1. Job summary/responsibilities
1.1 Participates in supplier identification, physical vendor due diligence and maintenance of the vendor register.
1.2 Creates and maintains professional rapport with vendors regarding prices, products quality, availability and delivery.
1.3 Examines quotations received from suppliers to ensure compliance with specifications.
1.4 Makes arrangement with line manager to present the quotations to the Tender Committee for selection of a suitable vendor.
1.5 Gets appropriate review and approval before Purchase Orders are raised and issued.
1.6 Raises orders specifying the type and quantity of goods or services required.
1.7 Transmits and prioritizes approved Purchase Orders and supporting documents to suppliers.
1.8 Reviews, updates, and maintains Purchase Order records until they are closed.
1.9 Tracks deliveries and makes sure the projects receive exactly what was ordered from suppliers.
1.10 Liaises with the Administrator, or other designated staff, to ensure that all the goods received are adequately recorded.
1.11 Regularly monitors and tracks purchase orders to ensure timely delivery and receipt of goods.
1.12 Follows up processing of payments after receipt of goods.
1.13 Maintains complete physical and electronic records, of all procurement documents, e.g. copies of orders, quotations, tender documents, various reports, etc.
1.14 Co-ordinates procurement meetings and appointments and responds to inquiries as required.
2. Basic Requirements
1. Grade 12 School certificate
2. Diploma in Purchasing and Supply
3. 5 years’ experience in a reputable organisation
4. Computer Literate in Microsoft Office
Required licenses/certifications
Must be a fully paid-up member of the Zambia Institute of Purchasing & Supply (ZIPS)
3. Core Values
- Accountability
- Ethics
- Integrity
- Transparency
3.1 Applications with detailed CV and at least 3 referees must be received by 8th March, 2024.
3.2 The cover letter and CV must be one document, and the applicant’s name must be the name of the document.
3.3 Applicants must indicate in the application letter, the current, or the last gross salary received, as well as the expected salary if offered the job.
3.4 Indicate the job title as the subject of your email.
3.5 Do not attach certificates and other documentation at this stage.
3.6 Please submit to these E-mails: hr@dappzambia.org with a copy to lillian.mwale@dappzambia.org
DAPP is an equal opportunity employer. Please note that only short-listed candidates will be contacted.
Residents of Ndola are particularly encouraged to apply.
