Administrative Assistant Kalulushi Training Centre

Responsibilities:

• Office management and supervision of general office duties; including hygiene maintenance and office security in coordination with the Accounts/Finance Personnel.
• General maintenance of offices.
• Organize and supervise activities of the office such as events, travel, conferences, office and program meetings and workshops.
• Marketing and Recruitment of Clients.
• Responsible for the calendar and other organizational duties, such as travel arrangements for the Managing Director.
• Assist program personnel, the Managing Director and the Finance and Operations Director to document meeting notes in a structured report format.
• Manage the maintenance and repair of all office equipment (e.g. printers and copiers).
• Ensure that safety and security procedures are implemented and adhered to by members of staff and visiting staff from affiliate partners.
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all project documents.
• Maintain and update the asset register, tracking asset movements and updating individual staff asset records.
• Ensure lease agreements and vendor contracts are updated and filed.

Desirable Qualifications:

• Diploma in Business Administration.
• Degree or Higher is added advantage.
• Not less than three years’ experience in a similar position.

Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong communication skills (written and oral); customer service skills.
• Ability to take initiative and ownership and follow-through on all tasks.
• Ability to work congenially with volunteers, employees, management, and vendors.
• Knowledge of contract law and proven excellent negotiation skills.
• Good management skills.
• Ability to maintain a strong client base.

Personal Attributes:

• Friendly/cheerful
• Proactive / Self-Starter
• Committed
• Team player
• Flexible
• Dependable