Procurement Manager Pact

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Department Overview

Pact seeks highly qualified and accomplished individuals for the United States Agency for International Development (USAID)/PEPFAR-funded Zambia Integrated Health HIV Activity – (ZIHA) Project. The five-year project which will be led by Pact in partnership with Center for Infectious Disease Research in Zambia, Circles of Hope, Mothers2Mothers, Coper Rose Zambia, Zambia Network of Young People Living with HIV – and a US small business, Viamo. Integrated Health will improve health outcomes of Zambians through equitable access to high-quality health services in the areas of client-centered HIV, Tuberculosis; Maternal; Newborn and Child Health, Family Planning and Reproductive Health. It will reduce mortality, morbidity, and HIV transmission for sub-populations in Northwestern, Copperbelt, and Central Provinces. Pact will work closely with the Zambian Ministry of Health to attain the country’s goal of reaching HIV epidemic control (95-95-95) by 2030. The activity will be delivered through three main components namely:

1. Increase coverage of comprehensive and person-centered HIV, TB/HIV, FP/RH, MNCH prevention, diagnosis, care, treatment and support services in both communities and health facilities.
2. Increase utilization of community and facility-based quality and person-centered integrated HIV, TB/HIV, FP/RH, MNCH services; and
3. Increase capacities of Provincial and District Health Offices to improve quality and sustain Direct Service Delivery of integrated HIV, TB/HIV, FP/RH, MNCH during and beyond the life of the activity

Position Summary:

The Procurement Manager is a full-time position based in Lusaka. S/he will report to the Senior Advisor Procurement in managing procurement of goods and services through subcontracts, blanket purchase agreements and purchase orders. S/he will also ensure procurements for ZIH project are conducted in a timely manner and are in line with the USAID regulations and Pact internal policies and procedures.

Essential Duties and responsibilities

• Oversee project procurement; and ensure procurement is transparent and carried out in accordance with USAID regulations, Pact policies and procedures.
• Ensure that the procurement tracker is up to date.
• Review Purchase Request (PR) forms.
• Review procurement documents prepared by the Procurement Officer/Assistant to ensure accuracy and adherence to Pact procurement guidelines.
• Ensure that procurement files are maintained in accordance with applicable policies and procedures.
• Assign Purchase Requisitions to respective Procurement Officers and Assistants for processing.
• In coordination with Operations Manager as appropriate, collaborate with the Senior Advisor Financial Management to ensure all vendor payments are paid on time
• Update end users (Requesters) on the progress of their procurement requests.
• Support the Senior Advisor Procurement to review and track the procurement plan; communicate and share procurement updates with the various user departments across provinces and head office on a regular basis.
• Support the Senior Advisor Procurement to review Purchase Requisitions, Purchase orders and contracts, for all ZIH offices.
• Coordinate with the technical teams to ensure proper documentation of inventory movement and all distribution of commodities and supplies.
• Ensure that vendors are furnished with the VAT exemption LPO and coordinate the timely retirement and replacement of VAT LPO books across ZIHA Offices.
• Supervise ZIH Procurement Officer(s) and Procurement Assistant(s) and provide training and coaching where necessary.
• Any other duties as assigned.

Education and Experience

• Minimum of a bachelor’s degree in Procurement, Purchasing and Supply, Business Administration, Management, or other field relevant to the position.
• A minimum of seven years’ experience including two (2) years’ experience in procurement management of U.S. assistance programs of similar size, complexity and setting.
• Demonstrated experience in managing and supervising a team.
• Outstanding interpersonal skills and eager to work in a fast-paced multicultural organization.
• Experience with U.S. acquisition programs of similar size, complexity and setting preferred.
• Demonstrated experience supporting and working with program technical staff to ensure efficient utilization of resources.
• Ability to communicate effectively in English, both verbally and in writing.
• Must be a member of ZIPS
• Exceptional computer skills, particularly in Microsoft Office applications such as Excel and Word