Office Assistant – PMI Evolve Zambia Abt Global

JOB DESCRIPTION
The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As a PMI Evolve Zambia Office Assistant, you will be responsible for performing administrative functions in support of all project activities following all relevant USAID and Abt Associates policies and procedures. Under direction of the Finance and Administration Manager, the Office Assistant will be responsible for providing a wide range of administrative, logistical, and maintenance support to the project office in Nchelenge.

Project Description

The PMI Evolve Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control strategy with the overall goal of reducing the burden of malaria while promoting equity to sustain malaria gains. Abt has implemented integrated vector control for PMI since 2011, delivering high-quality indoor residual spraying (IRS), technical assistance for insecticide-treated net (ITN) distribution and durability monitoring, and new approaches for larval source management (LSM). Additionally, Abt’s PMI-funded work manages the most comprehensive malaria vector entomological surveillance programs in 21 African countries to inform malaria vector control trends, strategies, and impact. Under the PMI Evolve Project, Abt will further its delivery of integrated vector control programs by partnering with local communities, organizations, and governments to co-design and co-implement tailored malaria vector control programs. The end goal is fighting malaria while strengthening local capacity to sustain malaria gains.

The incumbent will be based in our Nchelenge site office.

Core Responsibilities

Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.
Assist in planning logistics for project meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
Assist the Procurement Manager & Specialist in procurements, including distributing solicitations, gathering quotes, and requesting invoices.
Opens premises for the work day or closes the premises at the end of the work day.
Provides beverage service (tea, coffee, water) for guests and staff.
Performs any other duties as required and assigned
Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
Purchase, store and distribute office supplies.
Ensure timely settlement of office bills.
Make logistical arrangements for project staff traveling outside their region or for international visitors.
Manage/track petty cash transactions and receipts.
Assist the Finance and Administration Manager in updating of the inventory list of the project.

What We Value

Minimum Qualifications

High School + 2 years of relevant experience or Associate’s degree
Preferred Qualifications

Previous office support work experience is desirable.
Time management skills
Working knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
Ability to communicate in English.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

ABOUT US
Around the world, vulnerable populations face an array of complex problems. At Abt Global, we’re committed to making fundamental societal change in these disproportionately affected communities. We help wherever we’re needed. Here, you’ll collaborate with an international network of talented colleagues as you design and implement solutions for critical health, climate, economic, and governance issues. In partnership with local and indigenous communities you will help to improve lives and livelihood. All the while having the support and encouragement of leaders who always put your career and wellbeing first. Come make a World of Difference with us.

At Abt, our commitment to creating a more equitable society for populations around the world starts from within. We understand how communities can flourish when people are given the right resources and support, and at Abt we continuously strive to cultivate a culture where there are no barriers to personal and professional fulfilment. Our welcoming and inclusive environment, our stance on employee wellbeing and flexibility, our deliberate approach towards expanding our talent representation, and our Employee Networking Groups are just some of the ways we ensure that everyone at Abt can thrive. With an eye towards continuous improvement, we know there’s always more to be done. And we’re set on doing it.