SCHOOL SECRETARY
A leading Lusaka based Private co-educational, School, which provides an internationally recognized education to a culturally diverse, globally-minded student in Lusaka is looking for a reliable dedicated and experienced and suitably qualified individuals to join the Support Staff as a Secretary .The ideal candidates should possess a thorough understanding of effective office management skills
MAXIMUM VOCATIONAL/PROFESSIONAL QUALIFICATIONS
- Full Form V/Grade 12 Certificate with five (5) credits or better including English
- Advanced Diploma or Certificate in Secretarial Studies Shorthand/typing speed of 100/65wpm
- Applicant must be below the age of 45 years.
- 2 years’ pre-job experience
KEY RESPONSIBILITIES/ACCOUNTABILITIES
ACADEMIC
The successful candidates will be required to report to the Schools Administration Team and will be responsible for the following:
- Taking accurately dictation in order to facilitate transcribing into maliable correspondence and documents:
- Undertaking timely and accurately typing of correspondence and documents in order to ensure production of high-quality standard documents:
- Undertaking accurately the recording of proceedings during meetings in order to facilitate preparation of minutes and report:
- Undertaking daily receiving of correspondence and documents from both internal and external sources in order to ensure appropriate attention and action:
- Undertaking timely and accurately the Recording of appointments and assignments in order to ensure attention and action
- Undertaking timely and politely the receiving and attending to visitors in order to enhance the image of the office:
- Undertaking effectively the acquisition and serving of beverages and refreshments to officers and visitors in order to extend hospitality:
- Undertaking timely the preparation of office budgets in order to facilitate acquisition of monetary resources and prudent expenditure: Undertaking timely the receiving and placement of telephone calls timely in order to facilitate communication and
- Undertaking timely arrangement of travel and meeting logistics in order to facilitate
movement.
OTHER SKILLS AND ATTRIBUTES
- Confidentiality, Interpersonal Skills, Computer literate Honesty Analytical
Work Hours: 8
To apply for the role, email your Cover letter, credentials and Resume ONLY in one document to humanresource@kts.edu.zm .Closing date for applications will be Saturday 20th July 2024.
