Finance Officer People’s Process on Housing and Poverty in Zambia-PPHPZ

Finance Officer

Key accountabilities and responsibilities.

• Assist in preparing monthly financial reports against contract budgets and program Activities.
• Supports the preparation and consolidation of the annual program budgets and prepare periodic budgetary control statements to determine projects financial.
• Performance and suggest concrete action.
• Reconciling all organization Bank accounts and resolve all unresolved bank issues by the following month.
• Maintenance of Fixed Asset register, updating it regularly and ensuring depreciation is calculated appropriately.
• Prepare financial reports on monthly/quarterly basis for internal use and for external reporting respectively as required by different donors/partners.
• Provide technical assistance to program staff in managing financial documentation.
• Work with the Senior Finance Officer to assist in the preparation of projects, annual and multi-year budgets.
• Assist the Senior Finance Officer to manage all HR matters including contracts, payroll, insurance etc.
• Ensure compliance to tax and labor statutory obligations are adhered to e.g. NAPSA, PAYE, NHIMA, WHT and Worker’s Compensation.
• Participate and facilitate in internal and external audits by providing documents and responding to audit queries that arise .
• Perform Internal Audits on the savings by reconciling and producing financial statements and adhoc reports for the Swalisano Urban poor fund.
• Data entry into the Accounting System as well as in the Loan Fund management System.
• Process electronic payments/cheques and code expenditure (travel, advances, imprest and purchase requisition)

Personal qualities & Attributes

• Demonstrated high level organisational skills, including time management and experience in meeting deadlines.
• Able to communicate financial information to both financial and non-financial audience.
• Paying Attention to detail and Sound problem- solving skills.
• Ability to effectively prioritise and plan work.
• Exercises confidentiality.
• Results oriented.

Required Qualifications & Experience

• Bachelor’s degree in accounting & finance/accounting or CA-Zambia /ACCA / CIMA or another relevant field.
• 2- 3 years post qualification experience in a similar role in a dynamic fast paced organization, NGO preferred.
• Valid membership with Zambia Institute of Chartered Accountants.
• A track record in reporting and analytics and providing meaningful insights.
• Experience working on financial systems (Quick Books, Dove payroll, Microsoft Excel).
• A team player