We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.
About the role:
Our Client is a law firm looking for an Executive Assistant to perform all the administrative tasks and assist our senior-level executives. Some of the responsibilities they have to perform are managing schedules, travel arrangements, and making expense reports. To be successful in this job, you must have excellent time management skills and should be able to take action without anyone’s guidance. Eventually, you have to contribute to increase the efficiency of our business by providing personalized support to our executive members
Key Responsibilities:
Front Office Duties
Receiving visitors and directing them to Executives as appropriate
Responding to enquiries from visitors that apply to Executive
Answering phones and routing calls to the correct person or taking messages.
Protecting Executives from visitors when required
Receiving, recording and distributing incoming mail as needed
Ensuring that outgoing mail is delivered.
Administrative Duties
Handling basic bookkeeping tasks.
Contributing to the production of financial statements
Carrying out procurement for supplies
Organising the filing
Researching and entering data to prepare documents for review
and presentation by the Managing Partner.
Arranging meetings and communicating with participants as required
Event management as requested
Accurately recording minutes from meetings.
Making travel arrangements for the Managing Partner.
Supervising office messenger/orderly
Provide general administrative support as requested.
Desired Skills and Experience
University graduate, preferably with Bachelors in Business Administration
5 – 8 years experience
Admin experience
Able to do bookkeeping
Demonstrated ability to hold down a job
Good references
Experience using Word, Excel, Power point
Experience working at a law firm is an added advantage
Preferably female
Compensation:
The incumbent will receive a competitive salary commensurate with experience.
Please send your CV to careers@talenthousepeople.com before the 30th of August, 2024.
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