Job Description:
• Assist the general manager in comprehensive coordination of various departments and handling daily affairs.
• Arrange the general manager’s work schedule, including meetings, business activities, business trips, etc., and make preparations for all trips.
• Be responsible for organizing and drafting important company documents, reports, plans and other documents to ensure the accuracy and standardization of the documents.
• Follow up and supervise the work tasks assigned by the general manager and report the work progress to the general manager in time
• Handling basic bookkeeping tasks
• Assist in statutory filings such as PACRA, ZRA, NAPSA
• Assisting in bid preparations
• Carrying out procurement for supplies
• Organising the filing
• Researching and entering data to prepare documents for review
and presentation by the Managing Partner.
• Arranging meetings and communicating with participants as required
• Event management as requested
• Accurately recording minutes from meetings.
• Making travel arrangements for the manager
• Provide general administrative support as requested.
• Help in human resource management and maintaining of personal files
Other responsibilities
• Complete other temporary tasks assigned by the general manager and actively cooperate with the company’s development and changes.
• Strictly abide by the company’s confidentiality system.
KEY REQUIREMENTS:
• Diploma/degree in business related field additional
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Must be able to drive with valid driving licence
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to maintain confidentiality and handle sensitive information
• Must have a strong work ethic and willingness to work extended hours
• A proactive approach with a problem-solving attitude
• Proven ability to excel in a fast-paced setting
• Strong influence over different work groups
• Expertise in report writing and presentation
• Must be a self-starter
• Ability to work under pressure
• Maintains deadlines
• Detail oriented
To apply for this job email your details to
apply@jobsportal-career.com
Closing Date : 8th September, 2024.
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