OVERALL PURPOSE OF THE POSITION
To assist the Human Resource Manager in the running of the HR department and to administer employee records for the HR department.
KEY RESPONSIBILITIES
Employee files – Ensure all records (historical and current) are completed and filed in a filing and retrieval system in a timely manner.
HR Management Information System – Ensure that HR (management information systems) are updated timely with new and terminated employees, annual leave, etc.
Attendance Management – Ensure registers are prepared and given to HOD’s and support staff. Track attendance by ensuring employee personalized leave registers is updated with any type of leave in a timely manner.
Staff selection and recruitment – Ensure the standard recruiting and hiring practices are followed. Arrange adverts, shortlist candidates and serve as part of the interview team.
– On-boarding – Ensure employee induction prior to their commencement of work. Ensure contracts are given timely, and ensuring new employees settle in well. Maintain recruitment records.
Staff Grievances, discipline and counselling – Conduct investigations and disciplinary hearings when there have been breaches of the Code of Conduct or when employee complaints have been reported.
Maintain grievance and disciplinary records and attend disciplinary hearings.
Performance management and staff motivation – Assist HOD’s by preparing appraisal templates at every quarter. Maintain performance records.
Training – Perform Induction training. Maintain employee training records.
Reporting – Assist the HR Manager in the provision of relevant data for the HR month-end and quarterly report. Stand in for the HR Manager when he is on leave or out of office.
Ad hoc duties as and when requested
KEY EXPECTATIONS
Be in compliance with Occupation, Health, Safety and Environmental policies
Be actively committed to teamwork and team development
Have a collaborative approach to working together through engaging interests and participation of others
Adaptive to change with self-awareness
Shows moral courage, openness and honesty in all dealings
SKILLS & ATTRIBUTES
Attention to detail and accuracy
Able to work well under pressure and handle emergency and stressful situations
Effective time management, prioritize tasks and achieve set targets
Strong demonstrated problem-solving abilities with numerical and analytical astute
Financial and commercial awareness
Familiar with HR Management Information Systems
Good knowledge and understanding of Zambian Labour Laws and HR good practices.
Qualification & Experience
Degree in Human Resource Management from a reputable University
Must be a member of Zambia Institute of Human Resource Management (ZIHRM)
3 years plus proven work experience
Experience in the Agriculture sector will be an added advantage.
All QUALIFIED and interested candidates should send their updated CV’s with at least three traceable references.
The Human Resource Manager
Recruitment@goldenlay.co.zm
Goldenlay Agri Limited, P.O. Box 90444, Luanshya Closing date of applications: 5th September 2024
{“@context”:”https:\/\/schema.org”,”@type”:”JobPosting”,”title”:”Senior Human Resource Assistant at Goldenlay Agri. Ltd”,”description”:”Goldenlay Agri. Ltd is the largest producer, supplier and distributor of table eggs across Zambia, and boasting a brand familiar to retailers and consumers alike. Goldenlay is hereby inviting applications from suitable qualified candidates to fill the position of Senior Human Resource Assistant. OVERALL PURPOSE OF THE POSITION To assist the Human Resource Manager in the running of the HR department and to administer employee records for the HR department. KEY RESPONSIBILITIES Employee files – Ensure all records (historical and current) are completed and filed in a filing and retrieval system in a timely manner. HR Management Information System – Ensure that HR (management information systems) are updated timely with new and terminated employees, annual leave, etc. Attendance Management – Ensure registers are prepared and given to HOD’s and support staff. Track attendance by ensuring employee personalized leave registers is updated with any type of leave in a timely manner. Staff selection and recruitment – Ensure the standard recruiting and hiring practices are followed. Arrange adverts, shortlist candidates and serve as part of the interview team. – On-boarding – Ensure employee induction prior to their commencement of work. Ensure contracts are given timely, and ensuring new employees settle in well. Maintain recruitment records. Staff Grievances, discipline and counselling – Conduct investigations and disciplinary hearings when there have been breaches of the Code of Conduct or when employee complaints have been reported. Maintain grievance and disciplinary records and attend disciplinary hearings. Performance management and staff motivation – Assist HOD’s by preparing appraisal templates at every quarter. Maintain performance records. Training – Perform Induction training. Maintain employee training records. Reporting – Assist the HR Manager in the provision of relevant data for the HR month-end and quarterly report. Stand in for the HR Manager when he is on leave or out of office. Ad hoc duties as and when requested KEY EXPECTATIONS Be in compliance with Occupation, Health, Safety and Environmental policies Be actively committed to teamwork and team development Have a collaborative approach to working together through engaging interests and participation of others Adaptive to change with self-awareness Shows moral courage, openness and honesty in all dealings SKILLS & ATTRIBUTES Attention to detail and accuracy Able to work well under pressure and handle emergency and stressful situations Effective time management, prioritize tasks and achieve set targets Strong demonstrated problem-solving abilities with numerical and analytical astute Financial and commercial awareness Familiar with HR Management Information Systems Good knowledge and understanding of Zambian Labour Laws and HR good practices. Qualification & Experience Degree in Human Resource Management from a reputable University Must be a member of Zambia Institute of Human Resource Management (ZIHRM) 3 years plus proven work experience Experience in the Agriculture sector will be an added advantage.”,”datePosted”:”2024-08-30″,”validThrough”:”2024-9-30″,”employmentType”:”Full-Time”,”hiringOrganization”:{“@type”:”Organization”,”name”:”Goldenlay Agri. Ltd”,”sameAs”:”zambia.jobsportal-career.com/2024/08/30/senior-human-resource-assistant-goldenlay-agri-ltd/”},”jobLocation”:{“@type”:”Place”,”address”:{“@type”:”PostalAddress”,”streetAddress”:”LUSAKA”,”addressLocality”:”LUSAKA”,”postalCode”:”10101″,”addressRegion”:”LUSAKA”,”addressCountry”:”ZAMBIA”}},”baseSalary”:{“@type”:”MonetaryAmount”,”currency”:”ZMW”,”value”:{“@type”:”QuantitativeValue”,”value”:”445″,”minValue”:”1113″,”maxValue”:”11134″,”unitText”:”MONTHLY”}}} {“@context”:”https:\/\/schema.org”,”@type”:”BreadcrumbList”,”itemListElement”:[{“@type”:”ListItem”,”position”:1,”item”:{“@id”:”zambia.jobsportal-career.com”,”name”:”Home”}},{“@type”:”ListItem”,”position”:2,”item”:{“@id”:”zambia.jobsportal-career.com/2024/08/30/senior-human-resource-assistant-goldenlay-agri-ltd/”,”name”:”Senior Human Resource Assistant at Goldenlay Agri. Ltd”}}]}
