A learning institution is seeking a highly motivated and adaptable Administrative Assistant to support its dynamic team. The successful candidate will be instrumental in ensuring the smooth operation of the school’s administrative functions, with a particular emphasis on the admissions process. This individual should be a self-starter with strong organizational skills, capable of multitasking in a fast-paced environment, and committed to the school’s mission of developing pioneering leaders for Zambia.
Job Title: Administration Assistant
Key Responsibilities:
Provide comprehensive administrative support to the principal and other school staff.
Manage the school’s front office, including answering phone calls, greeting visitors, and handling correspondence.
Coordinate and organize meetings, events, and appointments, ensuring that all logistical aspects are covered.
Maintain accurate records, including student files, financial records, and inventory lists.
Assist in the preparation of reports, presentations, and other documentation as needed.
Handle sensitive information with confidentiality and integrity.
Ensure that all administrative tasks are completed with a high level of accuracy established deadlines.
Collaborate with various departments to solve problems and improve processes.
Accept and filter student applications
Assess applications according to our eligibility criteria.
Organize and file recruitment documentation.
Provide consultations with prospective students when requested.
Process student registrations.
Ensure that the school’s admissions website is always up to date.
Refer prospective students to relevant offices for additional information (when needed).
Communicate with applicants about their application status, including acceptance or rejection.
Respond to information requests from prospective students and their families
Education and Professional Skills/Knowledge
Bachelor’s Degree in any business related Course.
2-3 years of experience in a similar administrative role.
Familiarity with standard office software (e.g., Google Suite) and basic office equipment.
Please address your application letter to the Director of Human Resources and email your application along with your CV and other relevant documents to: apply@jobsportal-career.com.
Closing Date : 8th September, 2024.
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