Laboratory Administrator Zambart

JOB OPPORTUNITY

Zambart is an independent Zambian research organization whose headquarters is at the University of Zambia’s Ridgeway Campus in Lusaka. Zambart is globally renowned for its interdisciplinary research on HIV and Tuberculosis and has contributed to HIV and TB policy and practice at national and global levels. Zambart’s research portfolio now includes a broader scope of urgent public health issues. Zambart staff form an interdisciplinary team with a range of expertise including epidemiology, clinical science, social science, laboratory, operations research, health systems and services research, health policy analysis, health economics, health communication and counselling.

Zambart’ s vision is to conduct quality interdisciplinary health research on issues of public health importance Zambia and contribute to improving health policy and practice leading to better health for all.

Our mission is to contribute to global public health policy and practice through the generation of an evidence based by conducting high-quality health research in Zambia.

To support our wide range of research activities, we are looking for an ambitious, suitably qualified candidate to fill the following exciting position that has arisen:

Position: Laboratory Administrator

Duty Station: Zambart House, Lusaka.

Job Purpose:
The position of the Laboratory Administrator will be to provide day to day administrative support for the laboratory by offering the procurement, billing, lab equipment service management and other duties. The key responsibilities will include but not limited to:

KEY RESPONSIBILITIES

1. Procurement

• Source and purchase laboratory supplies, reagents, and equipment as needed.
• Develop and maintain relationships with suppliers to ensure quality and timely delivery of goods.
• Maintain accurate procurement records, including purchase orders, invoices, and supplier agreements.
• Collaborate and support laboratory staff to identify procurement gaps and needs and assist with administrative inquiries.
• Ensure compliance with safety regulations and organizational policies related to procurement and inventory management.
• Communicate effectively with suppliers, internal departments, and external partners.
• Responsible for all Lab related ZAMRA permits for procurement.
• Develop a lab supply monitoring tool, with required details such as expiry dates and last order dates.

2. Billing

• Manage lab tariffs, tracking and documenting lab services, and subsequent invoicing of lab services.
• Coordinate with the finance department to ensure timely payment of invoices and budget management.

3. Lab Equipment Service Management

• Assist with the setup and tracking of maintenance and service of laboratory equipment.
• Participate in safety training and maintain records of safety inspections and incident reports.
• Record and maintain an inventory list of all labs related equipment

4. Other Responsibilities

• Maintain accurate, precise, and proficient performance in all aspects of duties.
• Be willing to work flexible hours, which may include late hours or weekends when required and be a team player.
• Any other duties or responsibilities deemed necessary by the organization to assist in the implementation of Zambart projects and activities.
• Preparation of new lab budgets and management thereof
• Work is performed in a laboratory and office setting and may require occasional lifting of supplies and equipment

Qualification and experience

• A bachelor’s degree or diploma in business administration or Management or Procurement or Laboratory Technology or equivalent
• Two to three years’ experience working in a laboratory with administration /procurement exposure. Experience in public health sector, specifically operations of a Research laboratory is desirable.
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point) and other statistical packages.
• Ability to communicate both verbally and in writing within all levels of the organization.
• Ability to manage and prioritize multiple projects/tasks simultaneously with excellent planning and organizational skills.
• Ability to write reports and work with minimum supervision