Provincial Logistics Systems Strengthening Manager Chemonics International Inc

Employment Opportunities

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the position of Provincial Logistics Systems Strengthening Manager for Mongu, Western Province to support the GHSC-PSM project in Zambia.

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project will be the primary vehicle through which USAID will procure and provide health commodities, provide technical assistance to improve partner countries’ management of the supply chain and collaborate with key international stakeholders to support global health initiatives.

With 85+ staff across six offices around the country, this diverse and complex program sets out to strengthen the capacity of GRZ to develop sustainable systems that ensure the availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency ( ZAMMSA), and (5) increased strategic management and planning by Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the following positions:

Position Title: Provincial Logistics Systems Strengthening Manager

Reporting To: Senior Manager – Logistics Systems Strengthening and Capacity Building

Principal Duties and Responsibilities
The Provincial Logistics Systems Strengthening Manager will serve as a point of contact for the project at the Provincial level to coordinate with the Ministry of Health. The manager will also liaise with various donors executing activities connected to PSM. The role will provide supervision of Provincial team members and oversight of various project resources as well as properties.

Specific Tasks

Technical Implementation

• Lead a provincial office team to meet project objectives focused on improving logistics information systems to avail critical data for informed supply chain management;
• Serve as the primary provincial liaison for the project with the Ministry of Health Provincial Health Office/s (PHO/s), District Health Offices (DHOs), Zambia Medicines and Medical Supplies Agency (ZAMMSA) hubs, USAID implementing partners, and other counterparts focused on enhanced public health commodity security;
• Engage with donor management teams located in the regional offices and ensure that the teams are well-oriented and updated with the supply chain dynamics of the province;
• Serve as a point of contact for supply chain-related matters raised by clinical implementing partners (IPs) operating in the assigned province/s. Assist IPs to troubleshoot and mitigate challenges. Advise on possible solutions for enhanced commodity security;
• In collaboration with the Logistics Systems Strengthening (LSS) Director and LSS Senior Manager, devise innovations to increase reporting rates, improve data quality, and enhance monitoring of stock status for commodity security;
• Coordinate provincial-based project efforts to build the capacity of Ministry of Health (MOH) staff at facilities in the proper implementation of public health logistics systems such as eLMIS and commodity monitoring. Conduct ARV, HIV, essential medicine, and laboratory logistics systems training;
• Promote enhanced facility-level data quality by both leading and providing remote project support to health facilities and targeted Technical Supportive Supervision (TSS) visits. Document and file innovations to increase reporting rates, improve data quality at all levels of supply chain activity in the field, and increase access to information on stock status;
• In collaboration with the eSCMIS project, strengthen the utility and usability of eLMIS and provide ongoing technical assistance to MOH staff on the use of the system.

Management

• Provide supervision and oversight of provincial team members, including LSS specialists. Develop roles and responsibilities, design and monitor professional development plans, conduct annual performance appraisals, develop SMART goals, and periodically monitor progress toward objectives;
• Support the development and management of team activity plans and budgets based on project resources available;
• Serve as the primary liaison between the Provincial Office and the Lusaka-based operations teams and coordinate with the operations team to manage revolving funds, ensure availability of administrative resources, monitor inventory, and manage provincial-based subcontracts;
• Exhibit Chemonics values and build a culture of “Living our Values” within the team;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Coordinating assigned specific tasks such as report writing, coordinating adhoc collection requests, and activity scheduling;
• Carry out additional responsibilities as may be assigned from time to time by a supervisor of record.

Minimum Education Qualifications, Experience, and Competencies:

• Bachelor’s degree in biomedical sciences, Supply Chain Management, Pharmacy, Logistics, or a related field required; master’s or other advanced degree preferred;
• Minimum five (5) years of experience in a managerial role and working in supply chain management, international project management, or capacity building;
• Must be a member of the relevant professional body;
• Thorough knowledge of USAID funding and its contractual and reporting requirements required, experience working on USAID-funded health programs strongly preferred;
• Knowledge of supply chain management tools, including Power BI dashboards and a project-developed Stock Redistribution Tool, for enhanced commodity security;
• Experience with health programs strongly preferred;
• Strong leadership and motivational ability;
• Ability to communicate effectively in a cross-cultural environment with multiple stakeholders and partners;
• Strong leadership and motivational ability;
• Strong written and oral communication skills;
• Excellent problem-solving and decision-making skills;
• Written and spoken English proficiency.

Location of Assignment
The location of the assignment will be Mongu in Western Province with intermittent travel in the districts within the provinces.