Role Overview
As our Corporate Affairs Coordinator, you’ll be crucial in ensuring the seamless flow of information and resources within the organization and with external stakeholders. Acting as the central point of contact, this role is essential in maintaining strong connections and effective communications across all levels. both internal and external, as well as providing executive support, and overseeing administrative tasks. This position requires a proactive and organized individual who can handle multiple responsibilities and work closely with the executive team to ensure smooth operations. If you’re detail-oriented, tech-savvy, and thrive in a fast-paced environment, we want you on our team.
Responsibilities:
Information Management:
- Develop and manage internal communication channels to keep the team informed and engaged.
- Ensure timely and accurate dissemination of information to all stakeholders, both internal and external.
Stakeholder Coordination:
- Serve as the primary liaison between the company and its stakeholders, including investors, partners, and clients.
- Foster strong relationships and ensure consistent communication to align stakeholder interests with company goals.
Event and Meeting Coordination:
- Organize and manage corporate events, meetings, and conferences.
- Attend meetings, take detailed minutes, and ensure follow-up on action items.
Public Relations and Media Management:
- Handle media relations and manage public relations efforts to enhance the company’s image.
- Draft and distribute press releases and other external communications.
Administrative Support:
- Oversee office operations and support executive functions.
- Maintain organized records and files, including editorial and project calendars.
Qualifications:
- Ability to thrive in a dynamic, fast-paced environment
- Excellent writing and interpersonal skills.
- Bachelor’s degree in Communications, Public Relations, Business Administration, or a related field is an added advantage, not a must.
- Proven experience in corporate communications, public relations, or a similar role is an added advantage, not a must.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in using digital communication tools and platforms is a must.
How to Apply – Corporate Affairs Coordinator:
Objective: Showcase your creativity, strategic thinking, and communication skills in action. This task helps us understand how you approach real-world scenarios relevant to the role.
Task Description:
1. Internal Communication Strategy:
Imagine Pamasola Resources is launching a new initiative to promote sustainability within the company. Develop a brief internal communication plan to announce this initiative to employees.
Your plan should include:
- Key messages, Communication channels, A timeline for rollout
- Any supporting materials (e.g., newsletter draft, email template)
2. Press Release:
Write a press release announcing a recent achievement or milestone for Pamasola Resources. This could be a new partnership, a successful project completion, or an award received. Ensure the press release is engaging and aligns with our corporate values.
3. Event Coordination Proposal:
Propose a plan for a corporate event, such as a stakeholder meeting or a product launch. Include:
- Event objectives, Key activities and agenda, Venue and logistics considerations
- A brief budget outline
4. Crisis Communication Plan:
Develop a brief crisis communication plan for a hypothetical scenario where Pamasola Resources faces a public relations challenge. Outline the steps you would take to manage the situation, including key messages and communication channels.
5. Optional Video Component:
Create a short video (1-2 minutes) explaining your passion and why you are the right fit for the role of Corporate Affairs Coordinator at Pamasola Resources.
Include the following:
- Briefly introduce yourself and mention your relevant experience. Showcase why renewable energy and sustainability matter to you.
- Highlight any achievements that you think will strengthen your application.
You can use any video creation tools you are comfortable with.
Evaluation Criteria:
- Creativity and originality
- Clarity and effectiveness of communication
- Strategic thinking and problem-solving skills
Submission Guidelines:
We value self-starters who are passionate about making a difference. We welcome creative and out-of-the-box ideas in your application process. Feel free to showcase your unique approach to corporate affairs coordination and how you can bring innovative solutions to our team. You can use a virtual conferencing tool to deliver your presentation, alternatively you can save the presentation in a format that best suits your style and email your submission as attachments or shared links to vacancies@pamasolaresources.com with the subject line “Corporate Affairs Coordinator – [Your Name]. Ensure to include any additional instructions or context needed to strengthen your application or for the recruitment team to understand the presentation.
Deadline for submission: Monday 30 September 2024.
