Finance & Administration Coordinator SchoolSchool International (STS)

School-to-School International is a nonprofit organization based in Pacifica, California, USA, committed to improving the lives and learning of girls and boys worldwide through thoughtful research, practice, and partnerships. For more than a decade, we have partnered with individuals, government ministries, nongovernmental organizations, private foundations, and research institutions to improve the quality of children’s learning through educational research and integrated support solutions for children in primary school. We have worked in more than 30 countries across the globe providing assistance in research and evaluation, curriculum and training, and policy and planning.

Role: The Scottish Government’s newly-awarded Realising Inclusive and Safe Education (RISE) Programme will collaborate with the Ministry of Community Development and Social Services, Ministry of Education and Ministry of Health to promote equitable access to inclusive education for children with disabilities. The RISE programme will be implemented in Zambia, Malawi, and Rwanda, with a consortium led by Link Education International. STS Zambia Limited will implement all activities in Zambia, which will be focused in Central Province. STS Zambia Limited, an affiliate of School-to-School International, is seeking a Finance and Administration Coordinator to join the team in its Lusaka-based office. The responsibilities of the Finance and Administration Coordinator may include, but are not limited to, the following bullets.

Responsibilities:

• Support the financial planning and implementation of programme activities
• Support activity budget tracking and reporting
• Prepare activity finance reports, including bank reconciliation, petty cash reconciliation, and thorough documentation of expenses and receipts
• Plan and coordinate activity payments to vendors, participants, etc.
• Support Programme Coordinators with procurement of materials and services for program activities and international and local travel arrangements
• Provide general administrative support, such as meeting planning and facilitation, taking minutes of meetings, monitoring files, filing, checking correspondence, and other administrative services as required
• Attend team meetings and organizational initiatives, as needed
• Manage and maintain project equipment
• Coordinate office logistics, including electricity, internet, IT Support services etc.
• Provide programmatic support as needed
• Report to the Programme Manager
• Other duties as assigned by supervisor

Qualifications:

• Degree in business administration, finance, accounting, project management, or other related field (comparable and relevant work experience may replace educational requirements
• At least four years of specific experience in the field of financial and administrative management, operations, or project management with international organizations
• Experience working as part of a donor-funded project’s finance team preferred
• Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms
• Excellent command of Microsoft suite (Word, Excel, PowerPoint) and project management software
• Strong communication, written, and interpersonal skills
• Fluency in English and a local language (Bemba, Nyanja preferred)
• Ability to interact professionally with team members, consultants, financial institutions and Scottish Government
• Willingness and flexibility to adapt to changing priorities and shifting deadlines
• Willingness and ability to travel occasionally to sites as needed