Fleet and Site Services Specialist TopFloor Limited

Our client, a Global Healthcare and Crop Science Innovation company is looking to hire a Fleet and Site Services Specialist who will be responsible for managing and administrating the client’s Zambian Fleet and Site Services.

Key Responsibilities:

• Ensure that the Company Car policy is implemented and ensure adherence
  thereof.
• Responsible for risk identification and cost reduction in all areas relating to Fleet Management.
• Manage the sale of the organization’s owned vehicles via compliance process as and when required.
• Manage vendor negotiations and agreements with Legal and Compliance.
• Control and administer replacement of company vehicles in terms of time and distance limits and according car cycles.
• Manage company pool cars / temporarily vacated cars and ensure that all company cars can be accounted for at all times.
• Inspect fleet on a regular basis to comply with company safety policies.
• Ensure an up-to-date driver safety training programme.
• Accurate record keeping and generating reports and stats on the following:
  o Quarterly Global Fleet Report to Germany.
  o Quarterly stats for Head of General Services.
• Manage and re-direct company car driver’s fines.
• Prepare monthly fuel usage reports for each eligible employee.
• Send monthly In House fuel cost to Global. Upload file for Global Flix tool for IFRS calculations.
• Manage requests for new fuel cards and safety equipment.
• Manage Insurance claims and arrange repairs related to company cars.
• Supply company car updated file to Marsh on a regular basis.
• Ensure planned preventative maintenance plan for all vehicles.
• Manage outsourced vendors for services such as cleaning, hygiene, plants, water, pest control, access control, CCTV.
• Liaise strongly with corporate security on all security matters for risk identification and mitigation measures.
• Ensure all maintenance at sites is carried out adequately.
• Ensure adherence to lease agreements and landlord obligations

Desired Skills, Qualifications and Experience:

• Bachelor’s Degree in Business or other relevant areas of study.
• At least 5 years’ experience in the fleet and site services environment.
• A qualification in Road Transport/Fleet Management or logistics + Facilities Management would be an advantage.
• Must have managed a fleet size exceeding 50 vehicles preferably at a blue chip or large multinational organization.
• Excellent computer Skills: SAP, Outlook, Excel Advance, PowerPoint, Word.
• Negotiation skills.
• Strong communicator, problem solver, independent, resilient and a self-starter.
• Mechanical and technical experience/knowledge of vehicles and fleet equipment.
• Valid Driver’s License.