Regional Supply Chain Logistics Specialist x7 Chemonics International Inc

Employment opportunities

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the to support the GHSC-PSM project in Zambia.

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project will be the primary vehicle through which USAID will procure and provide health commodities, provide technical assistance to improve partner countries’ management of the supply chain, and collaborate with key international stakeholders to support global health initiatives.

With 85+ staff across six offices around the country, this diverse and complex program sets out to strengthen the capacity of GRZ to develop sustainable systems that ensure the availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency
(ZAMMSA), and (5) increased strategic management and planning by the Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the following positions:

Position Title: Regional Supply Chain Logistics Specialist (7 positions)

Reporting To: Distribution Centre Logistics (DCL) Manager

Locations; Luanshya, Mansa, Mongu, Choma, Chipata, Mpika, and Kabompo.

Principal Duties and Responsibilities
GHSC-PSM is looking for a Regional Supply Chain Logistics Specialist to help our client, Zambia Medicines and Medical Supplies Agency (ZAMMSA) run their Regional Distribution Centre warehouses efficiently and in accordance with ZAMMSA’s relevant operating procedures for a medical distribution warehouse. Regional Supply Chain Logistics Specialist responsibilities include supporting all supply chain procedures, coordinating receipts from the central ZAMMSA Warehouse, inventory management, order processing, deliveries to districts and health facilities as well as managing shipping documents. To be successful in this role, you should be well-organized and understand the order fulfilment cycle.

Specific Tasks

Technical Implementation

• Work with the Regional Hub Manager to plan shipments based on product availability and customer requests;
• Track orders to ensure timely deliveries to the Service delivery points;
• Prepare shipping documents which include among other invoices, purchase orders, and bills of lading for direct delivery from suppliers;
• Working with the Regional Hub Manager to coordinate supply chain procedures to ensure adherence to ZAMMSA delivery standards;
• Work with the Regional Hub Manager to synchronize orders from the central ZAMMSA warehouse as per the ZAMMSA replenishment policy;
• Reconcile inventory data with the ZAMMSA Head Quarters at the end of business daily in liaison with the Regional Hub Manager;
• Produce hub operation weekly report and share with relevant stakeholders;
• Produce performance reports monthly and on request by the project/ZAMMSA;
• Support the monitoring and reporting of key performance indicators as outlined by ZAMMSA;
• Work with the Regional Hub Manager to implement a daily activity planner to ensure optimal throughput of the hub operations;
• Participate in selected provincial logistics meetings such as provincial reviews, forecasting and quantification meetings, and provincial partners meetings;
• Participate in reviewing reports on logistics data from the health facilities for identifying bottlenecks in the logistics systems;
• Work with the Regional Hub Manager to develop delivery schedules;
• Exhibit Chemonics values and build a culture of “Living our Values” within the team;
• Follow all USAID regulations and Chemonics policies, and quality management best practices consistently;
• Other activities as may be assigned;

Minimum Qualifications, Experience, and Competencies;

• Bachelor’s degree in supply chain management, Pharmacy, Public Health, or any other related field of study;
• Three years and above of work experience as a Logistics Administrator, Warehouse Administrator, or similar role;
• Applicants should/must verify their qualifications with the Zambia Qualifications Authority;
• Applicant must be a member of the Health Professional Council of Zambia (HPCZ) or any other relevant professional body;
• Experience working in Health Supply Chain or Logistics;
• Knowledge of logistics software or transport management systems;
• Proficient with Microsoft Word, Excel, and PowerPoint;
• Basic accounting knowledge;
• Excellent organizational and time-management skills;
• Good written and communication skills;
• Working experience on USAID-supported projects is an added advantage;

Location of Assignment

The location of the assignment is Luanshya, Mansa, Mongu, Choma, Chipata, Mpika, and Kabompo with intermittent travel throughout the country.