Bookkeeper Flame Tree Hospitality Solutions

We are looking for a Bookkeeper and Administration professional, who will roll up their sleeves and lead from the trenches. As a key member of the team, the successful candidate will help craft our strategies, building strong relationships with customers and collaborating with cross-functional team members internally, to deliver consistently excellent customer experiences. The ideal candidate is passionate about using analytical skills to identify problems, find solutions, improve relationships and drive results.

Bookkeeping Responsibilities

Financial Record Keeping:

• Maintain accurate records of financial transactions (income, expenses, assets, liabilities).
• Use the accounting software to log transactions onto Pastel.

Accounts Payable and Receivable:

• Manage invoices, process payments to suppliers, and ensure bills are paid on time.
• Track incoming payments and follow up on overdue customers and invoices.

Bank Reconciliation:

• Match the company’s records with bank statements to ensure accuracy, on the cashbook provided.

Payroll Administration:

• Calculate employee wages and get approval by the Tax Consultant.

Tax Preparation Support:

• Prepare records for VAT tax filing – This included all supplier statements, Expenses, Smart sale invoices and bank statements recons.
• Work with accountants to provide necessary documentation and reports. (Including the Trial balance and Financial Statements monthly.)

Inventory Management

• Receive inbound stock and load onto system.
• Manage stock control with regular weekly stock takes.
• Reconcile stock on hand with data storage system, resolve any stock variances.
• Produce reports and statistics regularly (IN/OUT status report, dead stock etc.)

Administrative Responsibilities (Warehouse & Distribution)

• Liaise with clients, suppliers and transport companies.
• Oversee receiving, warehousing, distribution and maintenance operations.
• Plan work rotas, assign tasks appropriately and appraise results.
• Document Management: Organize and maintain financial and administrative files, both physical and digital.
• Reporting: Prepare and distribute financial reports to the director. – Including any outstanding Aged creditors.
• Office Coordination: Handle scheduling, correspondence, and other general office tasks.
• Communication: Liaise with vendors, clients, and employees regarding administrative and financial matters.
• Inventory and Asset Management: Track office supplies, equipment, and complete all stock takes monthly.
• Initiate, coordinate and enforce optimal operational policies and procedures.
• Adhere to all warehousing, handling and shipping legislation requirements.
• Maintain standards of health and safety, hygiene and security

Essential Technical & Analytical Skills

• Relevant accounting qualification.
• Knowledge of accounting software and MS Office tools – Sage/Pastel an advantage.
• Prior Inventory Management and CRM systems.
• Ability to analyze and interpret financial data.

Necessary Personal Attributes

• Attention to Detail: Accuracy in financial records and administrative tasks.
• Time Management: Managing deadlines and multitasking efficiently. Be punctual, have a responsible attitude and work to deadlines.
• Communication: Strong verbal and written communication for interacting with a variety of internal and external stakeholders.
• Self-motivated and practical – with a ‘can-do’ attitude.
• Ability to work effectively across multiple departments in a deadline-driven environment
• Active team player, self-starter, and multitasker who can quickly adjust priorities
• Willing to perform a variety of duties within the warehouse and office.

Required Professional Experience

• Three to five years of experience in Bookkeeping roles.
• Experience in Warehouse, Storage & Distribution environment.
• Driver’s license, preferably class C1 and 2+ years driving experience a must.